Business Manager

3 weeks ago

Washington, United States Howard University Full time

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission.

BASIC FUNCTION:

The Business Manager is responsible for financial and personnel analyses and the operating budget of the College of Engineering and Architecture (CEA). The incumbent will assist the Director of Administration, as well as the Dean, all department chairpersons, and principal investigators with budgetary matters and decisions. Responsible for developing financial procedures for the orderly coordination and processing of financial and other departmental matters.

SUPERVISORY ACCOUNTABILITY:

No supervisory responsibilities.

NATURE AND SCOPE:

Internal contacts include administrative assistants and other staff, and faculty from various departments throughout the organization in gathering and exchanging information. External contacts include individuals from various agencies, professional organizations and offices and departments of the University.

PRINCIPAL ACCOUNTABILITIES:

  • Analyzes internal processes and recommend and implement procedural or policy changes to improve operations.
  • Reviews, processes and/or approves personnel and budget transactions of CEA departments and ensures compliance with all applicable policies and procedures.
  • Establishes standards, policies, and procedures to ensure proper maintenance of office files and general administrative management.
  • Analyzes past revenues and expenditure, program requirements and coordinates staff recommendations and management directives to aid in developing budget requests and supporting documentation for work units. Participates in budget preparation for CEA
  • Reviews and approves personnel recommendations, purchase orders, contracts, service requests and other administrative documents to ensure compliance with University; administers College and University policies, procedures, and manuals.
  • Consults with departments and/or coordinates the preparation of operating budgets based on actual performance, previous budget figures, estimated revenue, expense reports and other factors.
  • Compares departmental expenditures with budget allocations to analyze budgets and recommend approval or disapproval to management; consult with departments regarding budget analysis, financial reports, reconciliations, irregular and unusual transactions, and problem resolutions.
  • Confers with department heads and directors with respect to budgetary controls; monitor revenue and expense accounts to identifying problem accounts; research, compile and update budgetary and forecast data for various financial reports.
  • Compiles data for the preparation of various reports of research grant/contract activities involving moderately complex statistical compilations and thorough understanding of departmental policies and procedures; evaluate and review grant proposal documents for possible additional funding sources required.
  • Initiate and manage all personnel transactions (faculty, staff and students) via Workday to include management of the recruitment, onboarding and student selection process and support of the faculty hiring process.
  • Performs other duties as assigned.
CORE COMPETENCIES:
  • Considerable knowledge of administrative practices and procedures, budgeting, purchasing and statistical analysis.
  • Ability to maintain the confidentiality of information.
  • Skilled in the operations of computers, related to software applications (MS Word, Excel, PowerPoint, Access) and standard office equipment;
  • Working knowledge of Workday, Financials, and eProcurement systems.
  • Knowledge of analytical budgetary accounting and budgeting cycle and process.
  • Ability to prepare comprehensive complex financial and budget reports and to formulate comprehensive budget planning processes.
  • Exhibit competence in both oral and written English to communicate in a clear and concise manner and the ability to establish and maintain effective and collegial work relationships with faculty, staff, students and external partners.
  • Ability to plan, organize, coordinate and supervise the work of others, as required.
  • Ability to devise solutions to administrative problems.
  • Ability to establish and maintain effective and harmonious relations with students, faculty, staff, University officials and the general public.


MINIMUM REQUIREMENTS:

Bachelor's Degree and at least (7) years of related work experiences, or an equivalent combination of (8-10) years of relevant professional training and experiences may be substituted in lieu of educational qualifications. A professional demonstration of knowledge and skills in grants administration, higher education finance, and expertise in computerized financial accounting systems are highly desired.

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