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Lease Administrator

2 months ago

Cleveland, United States MRI Software Full time

From the day we opened our doors in 1971, MRI Software has built flexible, game-changing real estate software solutions to improve people's lives. The only way to carry out that mission is to hire the absolute best employees on earth. People like you.

Work hard, play hard. Always. Our relentless commitment to client success, our employee resource groups and our promise to empower our teams to reach their full potential are a few examples of what makes MRI Software special.

And we're passionately dedicated to creating a work environment that you look forward to every single day. That's why we invest heavily in our employee engagement, so you enjoy the tech industry's best perks. Together with the whole Pride, (lion roar for "family") employees, customers, and partners, we're on a mission to break new ground and lead the real estate industry into a digital-first future.

We understand the need to provide a flexible working environment partnered with team collaboration and socialization. Therefore, we operate a hybrid working model with 3 days per week in office. This role can be based at our HQ in Solon, Ohio or any of our flagship U.S. based offices (Atlanta,

Houston, Dallas)

The Role:

MRI Software Lease Administration team is seeking an individual who is self-motivated, organized and focused for a Lease Administrator role to work remotely or in our Chicago, IL office. The MRI Lease Administration team manages the leases and subleases of our Fortune 1000 customer base using MRI software solutions. This role will be responsible for entering data from legal documents and rent invoices, as well as providing monthly reports and updates to clients regarding their lease portfolio. You will also act as the intermediary for our clients and communicate regularly with landlords and subtenants to ensure that the terms of lease agreements are being carried out properly.

Lease Administration

  • Collaborate with MRI Lease Administration team and cross functional client teams to ensure information and documentation are processed in a timely manner and distributed to relevant groups.
  • Prepare lease abstracts in MRI Real Estate database.
  • Assist with monthly rent rolls preparation.
  • Manage document library in MRI Real Estate database (i.e. catalog documents, OCR, and label in accordance with the client established document naming convention).
  • Monitor, prepare and distribute real estate lease critical dates and options reports, and work closely with the client team to update the MRI Real Estate database accordingly.
  • Execute data reconciliation process to ensure 100% data integrity in MRI Real Estate database.
Data Administration
  • Gather and manage internal data inputs across multiple internal systems and processes.
  • Coordinate gathering of tracked input data for department's processes and procedures
  • Collaborate with internal cross-functional teams to ensure prescribed real estate and facility management data analytic goals are properly communicated
  • Maintain catalog of platform metrics to support analysis of the portfolio, benchmarking, projects. etc.
  • Proactively identify and contribute to departmental and company-wide improvement opportunities.
  • Leverage company and industry best practices to ensure that customer touchpoints are coordinated, efficient, and consistently high-quality.
  • Ad hoc reports and projects.
Requirements:
  • 3+ years of experience in commercial lease administration and data entry.
  • Knowledge of real estate real estate terms/concepts a must.
  • Knowledge of MRI systems a plus.
  • Previous benchmarking experience and/or knowledge is a plus
  • Driven to learn and operate additional management systems
  • Ability to interpret lease clauses and navigate through lease documents.
  • Ability to identify and mitigate data quality issues effectively.
  • Capable of exchanging information and ideas with senior management, portfolio companies and service providers.
  • Strong attention to detail.
  • Customer service-oriented with excellent written and verbal communication skills.
  • Ability to work in a fast -paced environment and manage well through complexity.
  • Ability to work across simultaneous workstreams and tight timelines.
  • Exceptional analytical and quantitative problem-solving skills.
  • Proficient with MS Office Applications
  • Bachelor's degree preferred.
We're obsessed with making this the best job you've ever had

We want our teams to love working here, so we've created some incredible perks for you to enjoy:
  • Join our employee-led groups to maximize your experience at work such as our Diversity, Equity and Inclusion committee, employee resource groups such as Women and Allies, and our Pride Event Group
  • Enjoy peace of mind over yours and your family's health with our medical coverage options and HSA benefit
  • Invest in our competitive 401k plan and help set you up for your future
  • Big on family? So are we We understand family is important and being able to spend quality time with your family is a wonderful experience. Our Parental Leave Program is designed to give you the opportunity to spend even more time with your new arrival(s)
  • Enjoy a fantastic work-life balance with 20 days PTO plus observed Holidays, plus 15 hours of 'Flexi' time a year
  • Further your professional development and growth with our generous Tuition Reimbursement offerings
  • Enjoy the flexibility of working from anywhere in the world for two weeks out of the year


At MRI, our company culture is more than a talking point - it's what makes us shine We value your hard work and encourage you to be your whole self while you do it. Passion, integrity, and inclusion mixed with a healthy dose of fun is what makes us the best fit for your next career move

MRI continues to strive to amaze as a global industry leader in real estate software. Whether you are joining as a new pride member or bringing your expertise back, your talent is important to maintaining MRI's high client experience standard and continuing our growth in the PropTech space.

Amazing growth takes amazing employees. Are you up to the challenge?

We are not accepting unsolicited resumes from agencies and/or search firms for this job posting.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

MRI Software is an Equal Opportunity Employer. Regardless of your race, color, religion, sex, national origin, sexual orientation, gender identity, disability, age, veteran status, you are welcome here.

Environmental Conditions

This person will work predominantly in an office type environment.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit up to 8 or more hours a day. The employee is frequently required to see, hear and speak. The employee may be required to work at a computer work station for more than 5 hours a day.

Mental Demands

Reading, studying focused listening, auditing, inspecting, proofreading, and evaluating required. Ability to give, receive, and analyze information and prepare written materials. Ability to communicate effectively (verbal and written); interpret policy, procedures, and data.