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Records Specialist

4 months ago

Boston, United States ApTask Full time

About Client:

Company is a worldwide provider of legal services, serving law firms, corporations, financial institutions and government agencieshelping them streamline the administration of business operations.

Its scalable, flexible technology is designed to help you quickly and efficiently turn huge amounts of data into manageable, actionable tools you can use to meet a variety of objectives.

Rate Range: $18-$19/Hr

Job Description:

Provide maintenance of data, records, and files necessary to provide servicing to the assigned client team or department.

This position will perform duties as a specialist relating to the implementation, and management of all aspects of document control and records management throughout the information lifecycle for physical or electronic records.

Responsibilities:

Responsible for the day-to-day operations of the Records Room.

Participate with other records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving.

Database Management and Maintenance to ensure records are accurately documented and stored.

Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client.

Assure adherence to corporate policies and strategies using the current records management systems.

Ensures compliance with business protocol, regulatory and best records management practices requirements.

Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, and retrieval and archiving of records.

Generate record management reports.

Assist with orientating and training others on the appropriate records management processes and procedures as required by the client

Perform photocopying, faxing, scanning, and other duties as assigned.

Requirements:

Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting

Attention to detail

Ability to function with a high level of patience, tact and diplomacy in handling any "complaint situations"

Excellent communication (verbal and written) and organizational skills.

Detail oriented and exceptionally attentive to accuracy

Ability to learn skills quickly.

Ability to manage multiple tasks.

Customer service and enthusiasm.

Ability to lift up to 30 lbs on a consistent basis.

Ability to routinely stand, bend and stretch

Qualifications:

High School Diploma or equivalent (4 years of college preferred)

Possess a minimum of 2 years experience in a professional office environment working in a file or records clerk capacity.

Reading, writing, and arithmetic skills required

Previous experience in a client service oriented field preferred

Willingness and ability to learn new skills

Top 3 Required Skills:

Records Experience, law firm/office experience, computer skills, able to do physical demands of job (lift boxes, clear file rooms, push carts,)

Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

About ApTask:

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:

At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at

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