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High School Secretary

4 months ago

Paterson, United States Paterson School District Full time

Effective Date(s): May 6, 2024

Staff Needed: One (1) High School Secretary

Qualifications
  • Have earned a High School diploma or equivalent
  • Have a minimum of two years of successful experience in a related secretarial or office position or be a graduate of a recognized program of secretarial studies
  • Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with minimum errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations and telecommunications.
  • Be proficient in the use of Microsoft Office, Google Drive, Google Classroom, Infinite Campus, Excel Worksheets
  • Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
  • Demonstrate appropriate telephone etiquette, with proper voice inflection
  • Have excellent integrity and demonstrate good moral character and initiative
  • Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parent and the community, including difficult and emotional situations
  • Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school
  • Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knoledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of authority granted by the Principal
  • Type, reproduce and distribute notices to staff, students and parents
  • Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data, as required
  • Maintain a current school calendar of events and use of facilities
  • Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files
  • Arrange appointments and maintain a schedule for the Principal
  • Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal's or designee's responsibilities. Complete all required monthly and year end reports in a timely fashion
  • Order and maintain office supplies
  • Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies
  • Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff, and use discretion when sharing any such information within legalities
  • Must have excellent integrity and demonstrate good moral skills to relate well with students, staff, administration, parents, and the community, including difficult and emotional situations

Salary: As Per Negotiated Contract

Initiator: Nicolette Thompson, Principal

  • Meet such alternatives to above qualifications as the Superintendent may find appropriate and acceptable
  • Pending budget availability
  • All postings are open for ten (10) consecutive days following the date or until filled