Payroll Specialist
3 weeks ago
Under the general direction of the Payroll Manager. Support the payroll department in weekly payroll processing for multiple entities ensuring payments to employees are processed timely and accurately.
Duties and Responsibilities
· Manage the process for submitting Time and Attendance in the payroll software, including gathering and submitting time not recorded in system. Required to calculate PTO payout, bonuses, retroactive Pay, etc.
Process manual payments as required for terminations or other on demand reasons.
· Review and setup garnishment, levy and child support orders, and record payments in AP.
· Monitor payments for benefits and other deductions from payroll to insure they are paid accurately and on time.
· Compile and submit certified payrolls (DBA, SCA, Prevailing Wage) and monthly utilization reports as required for federal and state contracts. Respond to changes in pay and benefits as it relates to contracts. Process and reconcile monthly union fringe benefit and dues reports and payment requests.
Review and validate the accuracy of Tax reporting for multiple state and federal agencies quarterly and annually for payroll taxes and unemployment insurance (941’s, W2’s, etc.). Work with the Payroll Manager to correct any discrepancies.
Maintain accruals for vacation and sick leave policies within the payroll system. Audit for accuracy and work with Human Resource or employees to reconcile any discrepancies.
Maintain payroll database as required with employee new hire additions, transfers, changes, and terminations.
Maintain payroll system including Earn Codes, Departments, Deductions, Liabilities, and all other information required to create an accurate and timely payroll process.
Assist the accounting department in reconciliation of general ledger accounts associated with the payroll process including, benefits, deductions and tax as needed.
· Responsible for the calculation and reporting of Worker’s Compensation to CA State Fund and for making the payment to recording in the system.
· Extract 401k report for employee deferral changes, setup deductions, and submit weekly contribution to Plan Sponsor website.
· Facilitates Financial, Work Comp and 401K audits by providing records and documentation to Auditors.
· Other payroll duties and projects as assigned.
Minimum Education and Experience:
Associate Degree (A.A.S) in Accounting.
Minimum one-year Payroll experience strongly preferred.
Human Resources experience is a plus.
Knowledge, Skills and Abilities:
Be able to multitask with many interruptions throughout the day
Excellent organizational skills and be self-motivated to complete routine tasks
Must be detail oriented and customer focused
Requires excellent verbal and written communication skills
Basic to Advanced skills in Microsoft Office, including Word, Excel, and PowerPoint
· Extremely strong organizational, follow through, and time management skills
Ability to work collaboratively and effectively as a team member, as well as independently, while adhering to strict deadlines
Physical Demands:
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to walk and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Moderate noise typical of an office setting such as computers, printers, phones, and light customer traffic.
Ceres Environmental Operations is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.
Equal Opportunity Employer, including disabled and veterans.
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