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Assistant Director of Building Maintenance

2 months ago

Needham Heights, United States Town of Needham Full time

The Assistant Director of Building Maintenance supports in long term master planning, budgeting oversight, contract oversight, development and execution of Standard Operating Procedures, and communication with other Departments and vendors. Under the supervision of the Director of Building Maintenance, this role provides a second level of managerial support to the Division, overseeing the Shift Supervisors. Additionally, the Assistant Director collaborates with the division members in ensuring safe and clean Town and School facilities through proper daily maintenance and improvements and in overseeing repairs to existing buildings. This role is ideal for candidates looking to grow in their career within the municipal government setting. CON #25007 Manage the preventative maintenance program, updating the work order system as new buildings and equipment come online, overseeing the distribution and completion of preventative maintenance work orders. Manage tracking, running reports, analyzing, and ensuring completion of all work within the work order system. Oversee projects within the Division, both internal and external. Provide project management and oversight from design through construction close out, including attending on site project meetings, communicating with contractors, and track project schedule. Collaborate with the Director in the coordination of long-term planning, upcoming projects, and customer service concerns. Participate in the development and management of the annual capital and operating budget. Track the budget throughout the year, monitor spending trends, and research cost savings options. Monitor contracted work to ensure it remains within budget constraints. Oversee parts and supplies ordering and monitor Division inventory. Provide quality assurance, respond to questions, requests, and complaints, and refer any unsolved issues to the Director in support of open communication between the Division and buildings. Work with Administrative Division on drafting specifications and bid documents, coordinating bidding schedules, checking references, and coordinating contracts. Assist the Director in participating on various Town committees, representing the Building Maintenance Division. Assist in coordination between Building Maintenance, the rest of Public Works, the School Department, and other Town Departments. Assist in the hiring process of the trades and custodial staff. Implement and oversee training and onboarding programs for Building Maintenance employees. Provide additional support in managing and scheduling contractors, communicating with the building managers daily to provide feedback on repairs in their building. Minimum Requirements: Completion of four-year degree program in related field. Four to six years of related experience in building maintenance and repair, preferably in a supervisory capacity. An advanced degree will be considered in lieu of equivalent years of experience. General knowledge of building maintenance and building construction processes and procedures. Demonstrated skill in project management and communication with internal and external stakeholders. Ability to respond in a timely manner to and ensure coverage of building maintenance requests. Ability to multitask and prioritize Town and School priorities. Possession of valid state driver’s license. Preferred, but not not required: MCPPO purchasing and public bidding certificate Building Operators certification To apply, please submit your resume, cover letter, and application by clicking "Apply." Applications will be accepted on a rolling basis with the first round of review to begin for applications received by

11:59 PM on August 1, 2024. The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone. The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at

tswanson@needhamma.gov .

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