Administrative Assistant

3 days ago

Eureka, United States Open Door Community Health Centers Full time
Committed to Our Community in the Heart of the Redwoods. Removing Barriers to Healthcare Access

RCHC Redwood Community Health Center

This position provides administrative and clerical support for clinic and/or department leadership. In addition to standard clerical functions, performs duties such as regulatory record keeping, coordination of meetings, obtaining supplies, coordinating direct mailings, and working on special projects. Also, coordinates and assembles highly confidential and sensitive information. Interacts with a diverse group of important external callers and visitors, as well as, internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

Compensation Range:

$22.00-$25.30

The hiring range for this position is $22.00 to $25.30. All new hires will begin at the base wage of this position.

Hmong and Spanish speakers who successfully pass a language exam will receive an additional .75 hourly differential to their wage.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Schedules and organizes complex activities such as meetings, conferences and department activities for members of the administrative department.
  • Establishes, develops, maintains and updates electronic and paper filing systems for department and corporation. Retrieves information from files when needed. Establishes, develops, maintains and updates library of health center regulatory references.
  • Organizes and prioritizes large volumes of information and calls.
  • Sorts and distributes mail, faxes, and forms. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
  • Answers operator calls for the organization. Takes messages or field/answers all routine and non-routine questions. Works in cooperation with other assistants and phone operators to cover phones.
  • Acts as a liaison with other departments and leadership.
  • Handles confidential and non-routine information and explains policies when necessary.
  • Works independently and within a team on special nonrecurring and ongoing projects.
  • Provides clerical support for department or clinic. Activities include: copying approved requisitions and other corporate controls.
  • Acquires, organizes, and maintains office supplies for the department or clinic. Ensures administrative spaces are kept clean and organized at all times including copy rooms, public hallways, conference rooms and breakrooms. Monitors and maintains office equipment. Works with facilities and IT to schedule repairs as needed.
  • Performs duties to ensure efficient use of company resources.
  • Responsible for accuracy and clarity of final work.
  • Gains and maintains a working knowledge of appropriate federal, state, local and clinic regulations as applicable to department and leadership staff.
  • Maintains excellent public relations with all clinic personnel, governmental agencies, and members of the community.
  • Other duties and responsibility as designated by supervisor.
QUALIFICATIONS AND EXPECTATIONS:
  • Strong interpersonal skills and the ability to establish constructive professional working relationships among a diverse workforce.
  • Ability to work as a member of a team and independently as needed.
  • Ability to effectively manage and prioritize multiple projects with different deadlines.
  • Ability to write routine reports and correspondence.
  • Strong computer skills with specific aptitude in Microsoft Office Suite and/or Electronic Medical Records (EMR).
  • Ability to effectively represent ODCHC's interests in the community and maintain effective working relationships among co-workers, public, private, and professional groups.
  • Adheres to ODCHC's attendance policy
EDUCATION AND EXPERIENCE:
  • High school diploma or GED, advanced degree preferred.
  • One year related experience and/or training; or equivalent combination of education and experience.
SUPERVISORY RESPONSIBILITIES: None.

SUPERVISION AND SUPPORT: The Administrative Assistant reports directly to the Administrative Site Director when clinic based, the Vice President of Administration when located in Arcata Administration, or the Department Director when located within a specific department.

PHYSICAL REQUIREMENTS: This is largely an office-based position. The physical requirements described are representative of those needed to successfully perform the essential duties of the position. Reasonable accommodation will be made to allow otherwise qualified candidates to perform these functions.
  • Ability to communicate via telephone, video, and/or in-person.
  • Vision adequate to read documents, computer screens, forms.
  • Ability to remain stationary for extended periods of time.
  • Ability to lift, carry, or otherwise move up to 25 pounds.
  • Ability to use keyboard and view computer screens for extended periods of time.
  • Ability to travel locally and long-distance.
  • Ability to move around offices and clinics as needed.

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