Deputy Clerk I

Job Opportunities Use the County Jobs tab to search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button. County of Rockingham, VA Deputy Clerk I Clerk of Circuit Court Employment Status: Full-Time FLSA Status: Non-Exempt Experience Required: 1-3 years in professional office environment Minimum Education Requirements: Paralegal certification or NALA (Certified Legal Assistant/Certified Paralegal) or NFPA (Registered Paralegal) preferred - OR - any equivalent combination of education, experience and/or training sufficient to demonstrate the knowledge, skills and abilities is acceptable. High School diploma is the minimum requirement. Direct Supervisor: Clerk of Circuit Court (Criminal, Civil & Probate) Primary Work Location: Office setting Physical requirements: This is sedentary work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Regular required tasks include sitting; talking or hearing, in-person and virtual meetings; using hands to handle or operate standard office equipment; and reaching with hands and arms. The employee is frequently required to walk, bend, kneel, and stand; in addition, use written and oral communication skills; read and interpret data, information, and documents; analyze and solve problems; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills. Specific vision abilities required by this job include close vision and the ability to adjust focus. Certification: None Job Summary This employee is a paraprofessional. The Deputy Clerk position in the Criminal and Civil offices performs routine tasks to provide skilled administrative support to judges and quasi-legal services to the public. This position requires the unique ability to learn and retain often difficult and ever-changing codified procedures. The front-line positions are the forward-facing positions in the office in each court department as well as in the courtroom. Professional adherence to current office practices and procedures, laws applicable to the role is a must with the ability to take on responsibilities or duties as needed by senior management. Essential Job Functions All duties of the Criminal and Civil Deputy Clerk are essential functions. There are no supervisory skills required; however, they may be tasked with teaching temporary and part-time employees the needed skills to review case information for proper entry in a multitude of state computer systems. The list below encompasses the general requirements of all three divisions of court functions: Prepares, organizes, and maintains the court’s criminal and civil litigation files Drafts routine correspondence, memoranda, court orders and reports to state agencies when required by statute Provides support to Circuit Court Judges, including during court proceedings Drafts criminal and assists with civil orders, reviews pleadings, notices of appeal and other correspondence and identifies applicable timelines Issues notices, subpoenas, capiases, and writs, assists in scheduling civil cases for specific docket calls for each judge Maintains Circuit Case Management System, Financial Accounting System, Case Imaging System, Appeals Modules, Digital Appellant Record System, CaseForm System, Electronic Voucher Pay System and others dependent upon need Reviews daily and weekly reports related to case age to assure proper timely rules as provided by the Code of Virginia Reviews and produces Concealed Handgun Permits and reports to Virginia State Police proper information Assists all senior staff in completing other assigned duties for the office Knowledge • Basic knowledge of courtroom procedures, operations of the Clerk of the Circuit Court office, departmental procedures, guidelines; Federal, State and County laws applicable to the operation of the Clerk. • Basic knowledge of financial transactions and receipting • Knowledge of legal procedures, terminology, and instruments of the court Skills • Effective oral and writing communication skills • Must be an accurate, fluent typist able to prepare documents and transfer data into digital files in a fast-paced environment Abilities • Ability to deal with situations requiring tact, diplomacy, fairness, and good judgment. Ability to take necessary actions and maintain and establish an effective working relationship with the public, officials, judges, attorneys, and other agencies using both oral and writing skills • Ability to maintain regular work attendance To Apply All applicants must apply online. Application review will begin as soon as possible. Position open until filled. Rockingham County is an Equal Opportunity Employer #J-18808-Ljbffr