Conference Services Manager

3 weeks ago


Charlotte, United States McGuireWoods Full time

Overview

McGuireWoods has a need for a Manager, Conference Services and Hospitality in our Charlotte, NC office. The Manager, Conference Services and Hospitality oversees office meetings and events, both during and after business hours and on occasional weekends. This person also works in tandem with all Conference Rooms/Center employees, some of whom may be outsourced, to ensure the area is appropriately maintained for use at any time. This position is equal parts conference room floor support - setting up beverages and catered meals for meetings and events, and administrative work - maintaining correspondence (via phone and email) with attorneys and practice assistants as well as catering companies and vendors to coordinate meeting/event details; maintain a calendar with meeting/event details as well as organized files of billing codes, invoices and vendor information; electronically enter billing and invoices.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

* Oversees conference support staff across multiple office locations with efficiency and professionalism.* Coordinates hosted meetings and events within Conference Rooms/Center from inception to conclusion. Tasks may include, but not limited to, the following: logistics, creating a detailed event resume for internal communication, selection of caterer and/or vendors, menu development, required building arrangements, room and furniture setups and continual follow-up and communication with host.* Establishes and maintains relationships with caterers, applicable vendors, and property management. The Manager will be the main point of contact for any meeting or event caterer or vendor need. This position will work in tandem with practice assistants, paralegals, attorneys or hosts to surmise requirements and secure necessary quotes, confirm orders, approve/accept delivery, and coordinate with property management on logistics.* Maintains a high level of client service including positive, professional relationships with established caterers, vendors, and property management.* Maintains the overall appearance and continuity of the Conference Rooms/Center. Ensures housekeeping, facility, supply and food and beverage standards are continually evaluated and appropriately maintained.* Ensures reception desk is staffed at all times during normal business hours to include coordination coverage during breaks, lunch, planned and unplanned absences.* Participates in the preparation of yearly office budget, minimizes controllable costs when possible, and provides explanations to variances on applicable accounts.

Qualifications

* Bachelor's degree with three to five years of managerial experience and/or training in a hospitality or legal environment preferred; or equivalent combination of education and experience.* Advanced skill level in planning, organization, leadership, and project management.* Ability to work under time restraints and deadlines and manage conflicting job requirements.* Advanced knowledge of meeting and events management.

Have more questions? Connect with a recruiter directly.

#LI-MM1 #J-18808-Ljbffr



  • Charlotte, United States McGuireWoods LLP Full time

    Overview McGuireWoods has a need for a Manager, Conference Services and Hospitality in our Charlotte, NC office. The Manager, Conference Services and Hospitality oversees office meetings and events, both during and after business hours and on occasional weekends. This person also works in tandem with all Conference Rooms/Center employees, some of whom may...


  • Charlotte, United States Ballantyne Golf Resort Full time

    Conference Service Manager at The Ballantyne Who we are: The Ballantyne, A Luxury Collection Hotel is a place with luxurious guest rooms, event venues and social spaces and luxurious resort amenities. Savor in the artfully presented, regionally inspired new American cuisine, and sample one of the Carolinas' largest whiskey collections. Our Guests enjoy a...


  • Charlotte, United States Jones Lang LaSalle SAS Full time

    **About JLL** Were JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent...


  • Charlotte, United States Goodwill Industries of the Southern Piedmont, Inc. Full time

    **SUMMARY** Manages the complete post-contract logistics lifecycle of contracted events by performing the following duties. **ESSENTIAL DUTIES AND RESPONSIBILITIES **are listed below in order of importance, from most important to least important. Manages in-house and third-party vendor event logistics in accordance with event plans, including venue setup,...


  • Charlotte, United States Perkins Management Services Comp Full time

    Job DescriptionJob DescriptionPerkins Management is a food service company dedicated to providing food service management that exceeds the industry standards. Perkins Management Services Company is looking for an Office Administrator to join our team in our Charlotte office. The Office Administrator is responsible for overseeing the general administrative...

  • Project Manager I

    1 month ago


    Charlotte, United States Heritage Environmental Services Full time

    Job DescriptionJob DescriptionPrimary Purpose Puts projects together, i.e., equipment, labor, determines length of project and cost; determines regulatory and technical aspects of the project, managers the project from start to finish, i.e., visits sites to ensure safety and customer satisfaction to internal and external customer, mentor junior staff and,...

  • Project Manager I

    1 month ago


    Charlotte, United States Heritage Environmental Services Full time

    Primary Purpose Puts projects together, i.e., equipment, labor, determines length of project and cost; determines regulatory and technical aspects of the project, managers the project from start to finish, i.e., visits sites to ensure safety and customer satisfaction to internal and external customer, mentor junior staff and, support other project managers....

  • Scrum Master

    1 week ago


    Charlotte, United States SkillStorm Commercial Services LLC Full time

    * Scrum Master / Service Delivery Manager **Scrum Master / Service Delivery Manager** SkillStorm is seeking a Scrum Master / Service Delivery Manager for our client in Charlotte, NC. Candidates must be able to work on SkillStorm's W2; not a C2C position. EOE, including disability/vets. **Job Description:** * Translates business strategy into work programs...

  • Food Service Manager

    1 month ago


    Charlotte, United States Perkins Management Services Comp Full time

    Job DescriptionJob DescriptionPerkins Management is a high energy food service company looking for add to its operations and culinary team. We are looking for someone that can match our energy and join our team as the Food Service Manager of a local client site in Johnson S. Smith.  The Food Service Manager is responsible for the front of the house...

  • Food Service Manager

    1 month ago


    Charlotte, United States Perkins Management Services Comp Full time

    Job DescriptionJob DescriptionPerkins Management is a high energy food service company looking for add to its operations and culinary team. We are looking for someone that can match our energy and join our team as the Food Service Manager of a local client site in Johnson S. Smith.  The Food Service Manager is responsible for the front of the house...


  • Charlotte, United States American Management Services Full time

    Job DescriptionJob DescriptionOutsite Sales Professional B2B (100% Commission-Based) *****$2,000 RETENTION BONUS*****Compensation: 100% commission-based role with a first-year realistic earnings of $250,000.Location: Charlotte, NC - Ideal candidates will reside within city limits. 25% company-paid travel within the state.Join the team at American Management...


  • Charlotte, United States Perkins Management Services Comp Full time

    Job DescriptionJob DescriptionPerkins Management is a high energy food service company looking for add to its operations and culinary team. We are looking for someone that can match our energy and join our team as the Food Service Operations Manager of a local client site in Johnson C. Smith, Charlotte, NC.  The Food Service Operations Manager is...

  • Service Manager

    3 weeks ago


    Charlotte, United States Windsor Property Management Company Full time

    Position at Windsor Communities Service Manager | Windsor Addison Park - Charlotte, NC - At Windsor Communities, its all about people. We are privately owned property management company that owns and manages all its assets. As a Windsor Service Mana Service Manager, Manager, Property Management, Customer Service, Retail

  • Service Manager

    3 weeks ago


    Charlotte, United States Windsor Property Management Company Full time

    Position at Windsor Communities Service Manager | Windsor Addison Park - Charlotte, NC - At Windsor Communities, its all about people. We are privately owned property management company that owns and manages all its assets. As a Windsor Service Mana Service Manager, Manager, Property Management, Customer Service, Retail


  • Charlotte, United States Worldpac Full time

    Job DescriptionJob DescriptionThere is a current opening for a Branch Operations Manager position available for the Charlotte, NC. Training will begin as soon as the position is filled. The ideal person for the position should have the following qualifications:Essential Duties:The Branch Operations Manager directs warehousing activities for organization by...

  • Service Manager

    1 month ago


    Charlotte, United States MasterMover Full time

    Job Title: Service ManagerCompany: MasterMover Inc. Location: Charlotte, NC About MasterMover: MasterMover Ltd is a leading global provider of innovative material handling solutions. With a focus on electric tugs and automation, we empower industries to enhance productivity and safety. Our cutting-edge products are used by businesses worldwide to streamline...

  • Service Manager

    3 days ago


    Charlotte, United States Orkin Full time

    Overview At HomeTeam, we put people first. We make sure at HomeTeam you have the tools, support, and training needed to deliver a delightful experience to every customer. Our friendly, warm work environment means great work gets recognized and rewarded. If you take pride in going above and beyond to make a customer smile, you could be HomeTeam's next...

  • Service Manager

    7 days ago


    Charlotte, United States ORKIN, LLC Full time

    Overview At HomeTeam, we put people first. We make sure at HomeTeam you have the tools, support, and training needed to deliver a delightful experience to every customer. Our friendly, warm work environment means great work gets recognized and rewarded. If you take pride in going above and beyond to make a customer smile, you could be HomeTeam's next...


  • CHARLOTTE, United States Healthcare Services Group, Inc. Full time

    Overview: Who We Are Healthcare Services Group (HCSG) is an experienced partner managing housekeeping, laundry, dining, and nutritional services within the healthcare market. For over 45 years, we have provided essential services to thousands of healthcare communities across the country. As one of America's Most Trustworthy Companies , we have been...

  • Service Manager

    1 week ago


    Charlotte, United States Ginkgores Full time

    ** Service Manager** **Job Category****:** Maintenance **Requisition Number****:** SERVI002075 Showing 1 location **Job Details** **Description** We are Ginkgo Residential As a leading owner and operator of middle market apartments in the southern United States, providing quality, value and exceptional service to our residents ensures that our company will...