Accounting Assistant

1 week ago

Anderson, United States Paragon Hotel Company Full time
Description:
Why you should work for us....

Get Paid Instantly
Paid Time Off
Team Member Room Discounts
Time and Half Holidays
Referral Programs
Property Specific Incentives:
Gift cards, Employee Lunches
Aflac Enrollment:
Accident, Disability, Life, Cancer, Dental & Vision Insurance

Principle Responsibilities & Position Purpose:

As an accounting assistant you will be handling a large range of tasks, including, but not limited to:
Quickbooks with hotel/gas station properties, chargeback, and AR Aging

Pre-Requisites (Requirements):

-A Bachelor's degree in accounting or finance preferable
-1+ Years of experience in general accounting, preferably with experience in a hotel, resort, conference center or corporate hotel environment
-Must be a strong leader, self-motivator, team builder
-Must be willing and able to sign Paragon's non-disclosure and non-compete agreements
-Must display professionalism and have characteristics of honesty and trustworthiness
-Must have excellent attendance and be punctual

Work Environment & Context:

-Must be able to perform major life activities: standing, lifting, bending, learning, reading, concentrating, thinking, and communicating
-Must be able to stand for eight hours, bend, stretch, and reach
-Work schedule varies and may include occasionally working on holidays, weekends, and evenings. Long hours sometimes required
-Must be able to push or pull 60 pounds and lift and/or carry 30 pounds

Requirements:
Required Knowledge, Skills, and Abilities:

Knowledgeable in:

-Chart of accounts
-Line items on P&Ls
-System knowledge to deal with charge backs
-Vendors that are used at each designated property

Skills:

-Computer literate
-Good Listener
-Empathetic and tolerant
-Rational, prudent, and practical
-Open with praise, discreet with criticism

Abilities:

-Work independently and make decisions
-Multi task, detail oriented, remain service centric
-Communicate and maintain relationships with co-workers and key stakeholders
-Manage time effectively
-To take initiative towards learning new tools and processes
-To compare and negotiate items, review and execute contracts, and meet timelines
-Make sound decisions with minimal supervision
-Assist with general manager issues with professionalism maintaining hospitable attitude.

Additional Info:
Essential Functions:
-Manage the Accounts Payable process on a daily basis and ensure the accuracy of the final process
-Monitor invoice coding and entry in the Quickbooks accounting system to ensure accuracy
-Ensure accurate and timely payment of all property Payables on a weekly basis.
-Balance and post Daily Reports provided by the hotels
-Maintain property accounting controls such as cash, petty cash, purchase orders and ensure compliance with accounting policies.
-Provide information and assist with annual audit as needed
-Complete the "End of Month" process including preparing journal entries for Income, Payroll, Amortizing prepaid items, booking accruals and other items.
-Complete Monthly bank account reconciliations for each assigned property comparing reported cash and credit card deposits to what is actually received and reconciling checks written have cleared the bank in a timely manner.
-Work with assigned properties on the accounting portion of their work to ensure timeliness and accuracy.
-Help General Managers at the property level with chargebacks
-Issue invoices, collect outstanding balances, reconcile credit card balances, prepare balance sheet reconciliations for the relevant accounts
-Follow up on closing procedure for AR related activities
-Support audits and finding improvements to make AR processes more efficient
-Provide professional customer service to internal and external customer.
-Maintains a favorable working relationship with all other company associates to foster and promote a cooperative and harmonious working climate

Measured Performance Achievement Standards:

-Timely and accurate review and payment of hotel expenses
-Timely and accurate review and posting of hotel revenues
-Timely and accurate End of Month reporting and analysis

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