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Purchasing Agent

4 months ago

New York, United States Urban Resource Institute Full time
ORGANIZATION OVERVIEW

Founded in 1980, Urban Resource Institute (URI) is committed to the vision of a world free of domestic violence, homelessness, poverty, and trauma, where individuals, families, and communities are safe, stable, and thriving. URI works across the spectrum of prevention, intervention and services to empower individuals, families, and communities, particularly communities of color and other disenfranchised populations, to increase their safety and resiliency. URI is the oldest licensed provider of domestic violence shelter and services in New York State, with 40 plus years of impact capped in the last five years with significant achievements and expansion leading to its position as the largest provider of domestic violence shelter services in the country. This expansion has afforded URI the ability to serve individuals who have traditionally experienced barriers to accessing shelter services, such as singles and families with pets.

Today, URI is maximizing the impact of organizational growth, expanding its positioning as an Innovative service provider, an influential leader and "Employer of Choice" in its field. URI has annual operating budget of nearly 100 million dollars, more than 700 employees and the capacity to provide services to over 40,000 individuals annually. The organization operates in more than 20 locations around New York City and is recognized as a valued thought-leader in the sector across the US and beyond.

POSITION OVERVIEW

Compiles information and records to prepare purchase orders for procurement of material.

Salary: $43,680

MAJOR DUTIES AND RESPONSIBILITIES

  • Coordinates activities involved with procuring goods and services such as materials, equipment, tools, part, supplies and advertising for the corporation.
  • Prepares, processes and maintains computerized purchase documents such as purchase requisitions/orders, delivery receipts, invitations to bids, contracts and supporting correspondences.
  • Confers with vendors to obtain product or service information such as price, availability and delivery schedule.
  • Assist in the preparation of all funding sources' required equipment acquisition and disposition listing report.
  • Assist in the verification of the organization's physical inventories.
  • Unpacks and examines incoming shipments to verify conformance to purchase order specification and, records and reports incorrect, damaged, defective items and shortages.
  • Compile and maintain inventory of decaled equipment and other supplies purchased or transferred between departments.
  • Assist in contacting vendors about purchases already made and may reorder items in accordance with routine and prevailing purchase arrangement.
  • Confers with suppliers concerning late deliveries.
  • Assist expeditiously the timely delivery of goods and services to scheduled requesters.
  • Assist in maintaining and updating the purchasing database including the training material.
SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS/LICENSES
  • High School Diploma or High School Equivalency certificate
REQUIRED SKILLS AND EXPERIENCE
  • At least one years of purchasing experience
  • Knowledge of policies, methods and procedures of purchasing.
  • Use and processing of requisitions, purchase orders, invoices and related documents.
  • Knowledge of local vendors and sources of supply.
  • Basic inventory methods and practices.
  • Good Communication and Customer Service skills.
  • Good Interpersonal skilling using tact, patience and courtesy.
  • Employee must be computer-literate and must have Proficient knowledge of Microsoft Office applications.
Physical Requirements
  • Indoors; disease or infections; hearing; talking; walking; sitting; using hands on objects, tools or controls. Occasionally lift and or move up to 10 pounds. Other job characteristics - need to be exact or accurate; repeat same task