Administrative Assistant_MST

Duration:0-4 month(s)

Description/Comment:

Executive Administrative Assistant

This role is a temporary role that will be covering for a maternity leave. The length of the contract will be approximately 3-4 months. The position will be hybrid (remote and office) but will require at least 3 days in the Farmington, CT office.

Act as an executive administrative assistant for:
•Executive Vice President, Chief Product, Delivery and Customer Officer
•Vice President, Sales and Marketing
•Vice President, Field Operations
•Executive Director, Product Management

Essential Responsibilities:
•Interface with all levels of the organization in a professional and effective manner
•Analyze complex information and requests to ensure timely and successful outcomes
•Handle sensitive information with the utmost confidentiality and professionalism
•Maintain schedules and materials for meetings and conferences, making timely adjustments as needed
•Participate in preparation for monthly, quarterly, and annual leadership meetings including agenda development/management, travel and other logistical arrangements, including vendor management as needed
•Prepare communications and materials; consolidate reports and materials for executive meetings, including senior leader business reviews
•Manage logistics, invitations, agendas and records for key meetings to ensure a seamless execution and delivery
•Schedule domestic and international travel and make logistical arrangements; prepare meeting and travel itineraries; monitor and complete expense reports in a timely manner
•Process purchase orders and invoices; including communicating with vendor and tracking through payment and closure
•Other administrative support as required

Basic Qualifications:
•10+ years of progressive administrative experience, supporting senior, ideally c-suite, executives
•Excellent communication skills, both written and verbal
•Ability to communicate effectively with a hybrid workforce via videoconference and related
technologies
•Proficient in professionally handling executive customer, shareholder, and other stakeholder inquiries and directing them to appropriate colleague for resolution
•Thrives in a fast-paced, collaborative environment
•Takes initiative, is results oriented, and influences others to achieve common goals
•Highly organized with strong attention to detail, and ability to manage multiple priorities
•Project management experience with a focus on time and task management inclusive of; tracking deliverables and deadlines via clear timelines/work plans, has processes for organization and collaboration among project stakeholders, and can provide clear reporting
•Experience managing, maintaining and communicating budgets
•Moderate to strong skills with Microsoft Office (Excel, Word & PowerPoint)