Prototype Coordinator

2 months ago

Shelbyville, United States IHI Turbo America Full time
Description

The Prototype Coordinator is responsible for maintaining schedules for Aftermarket Assembly department as well as gathering, analyzing, and clearly communicating production status and metrics to all stakeholders as required.

PREREQUISITES:
  1. Education:
Bachelor's degree in business, Operations, Supply Chain or related field
  1. Experience:

5+ years Production Planning or Material Purchasing. Automotive manufacturing experience preferred.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

  • Responsible for coordination of all parts assembled in the new Prototype area including Aftermarket, OE Prototypes, and OE Pre-Production units. This will also include scheduling with series operations team for usage of production equipment and/or personnel when needed
  • Responsible for maintaining Aftermarket, OE Prototypes, and OE Pre-Production inventory control in the ERP system and physical separation from plant series production inventory
  • Consolidation point between departments for Aftermarket, OE Prototypes, and OE Pre-Production 3D CAD data, 2D drawings, and all other data needed by Purchasing and Operations to transition from pre-production to serial production
  • Work with sales and customer teams to schedule and prioritize assembly line activities to fill orders for stock and/or customer fulfillment according to material arrival, customer orders, and department work standards
  • Interface with Account Manager and Sales to have information organized to help answer order status inquiries and material arrival timing
  • Work with Purchasing to ensure the right materials are on order and track said materials from supplier to factory
  • Lead regular meetings with Sales, Purchasing, Warehouse, and Operations to identify constraints to production schedules and ensure timely receipt and shipment of all goods
  • Operate within OE customer portals to process purchase orders, verify ASNs, download related content, and/or upload documents and data as required
  • Keep ERP system (Sage) and offline tracking sheets updated with incoming material arrival dates and set production orders in ERP as needed
  • Cross-train with Aftermarket Account Manager to serve as backup for customer portal and sales order processing
  • Coordinate and communicate plans/schedules, track progress, and review work orders
  • Logistics coordination and regular follow up to avoid delays on incoming shipments
  • Tracking of data to support trend, forecast, and statistical analysis for safety stock levels, reorder points, Plan for Every Part, and all MRP related systems
  • Track carrier performance, incoming freight quality, and outbound freight packaging standards
  • Be highly accountable to assigned work, producing high quality deliverables and meeting deadlines
  • Drafting of appropriate policies and procedures in line with site but specific to Aftermarket needs
  • Implement processes to optimize Aftermarket logistics and material handling at site and support other strategic initiatives as required
  • Be able to use Excel effectively for reporting and analysis purposes
  • Troubleshoot problems and resolve as they occur
  • Perform other duties as required
ADDITIONAL POSITION REQUIREMENTS:
  • Strong work ethic
  • Exceptional written and oral communication skills
  • Demonstrates above average proficiency in Excel and Power Point programs
  • Self-motivated, good organizational skills, detail-oriented, ability to prioritize, multi-task and meet deadlines.
  • Aftermarket department Champion for ERP system (SAGE)
  • Manage reconciliation of all Finished Goods inventory weekly.
  • Ability to work independently with minimal supervision.
  • Capability to adapt schedules to meet changing customer needs.
  • Responsible for communicating production part constraints as needed with Supply Chain.
  • Perform any additional duties as required by the company.