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Live Events
4 months ago
Live Events & Production Coordinator
Company Name: Vision Matrix Productions
Job Location: Agoura Hills, California, United States
Job description
Live Events & Production Coordinator
Event Production Company is seeking a full-time live event and production coordinator to support the production manager in corporate live events' pre-production, production, and post-production phases.
Qualifications
- Creative thinking and problem-solving ability
- Excellent listening skills, communication skills, and attention to detail
- Flexibility and willingness to adapt to changes
- Proactive, self-motivated
- Ability to prioritize tasks and work well within a team
- Ability to maintain a professional demeanor
- Responsibilities
- Determine availability and schedule crew, communicate with the crew, manage event labor, and track your crew on the job.
- Professional writing skills to communicate with event crew members and vendors
- Assist in onboarding crew and their document requirements contracts,
- W4/W9s, payroll tracking
- Assist in managing Excel spreadsheets associated with events hotel and flight
- confirmations, crew meal counts, tracking badge images, and event logistics.
- Follow up on vendor quotes.
- Maintain event organization within Box.com folder structure
- Assist in tracking show expense receipts
- Creating show books for each department Project Manager
- Run local errands as assigned lunch and/or mail
- Assist in company calendar confirming availability, calling attendees, and
- assignment of Zoom meeting IDs
Requirements
- Proven experience as a production assistant or coordinator and a passion for the event industry
- Computer savvy
- Excellent organizational and multi-tasking ability
- Resourcefulness and problem-solving
- A team player with excellent communication skills
- Physical strength and stamina
- A valid license
- Job Type:
- 90-day temporary period, and then benefits begin
- Full-time work
- Experience
Minimum of 2 years of work experience in production or business environment in a supporting role (preferred)
Education
2 years of college or equivalent (preferred)
Flexible office hours Mon-Fri.
Occasional (event-related) weekend days are a requirement
This position requires the employee to work at the office in Agoura Hills
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