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Executive Assistant
3 months ago
Scientific Products, an ATS Company is expanding our team and have an immediate opening for an Executive Administrative Assistant In this role, the Executive Administrative Assistant will perform a full range of administrative support duties at the executive level, in a fast-paced, multi-tasking environment. RESPONSIBILITIES: Proactively schedules and manages appointments through Microsoft Outlook. Screens and responds to phone calls and emails. Prepare and update PowerPoint presentations and spreadsheets. Compose correspondence via email, fax, copying, and/or courier. Independently respond to letters and general correspondence of a routine nature. Scheduling internal and external meetings and booking meeting rooms. Compile, maintain, and process all incoming mail. Format and improve drafts of text documents, including use of tables, importing excel and graphics, structuring long documents, controlling pagination, merges, etc. Conduct follow-up to assignments given to staff and generate status reports. Copy and distribute monthly reports. Maintain files and records, including storage. Responsible for making travel arrangements as needed and monitoring them to ensure maximum efficiency and accuracy. Work with very sensitive and highly confidential information. Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct. QUALIFICATIONS: Post-secondary education in administrative support. Minimum 5 years related experience in an administrative support role. Expertise with Word, Excel, PowerPoint, Access, Visio, and other commonly used software. Strong computer, secretarial, and general organizational skills are essential. Experience managing virtually with people across multiple geographies and time zones. The individual must have an ability to communicate effectively with people at all levels within and outside of the organization, both orally and in writing. The ability to work with minimal supervision and guidance in a team-oriented environment is mandatory. Individual must demonstrate initiative and innovation, be hands-on, and able to meet deadlines. Why Scientific Products? The three parallelograms in our logo reflect our core company values: People, Process, and Performance . As part of ATS, Scientific Products leverages the ATS Business Model (ABM) to train, develop, engage, empower, and energize our people to make impactful changes in the organization. Our relentless focus on people is what continues to set us apart as a great place to build a career. We provide a wide range of innovative and high-quality scientific products that improve people’s lives We offer a robust health and welfare benefits package that includes Life, Health, Dental, Vision We offer 401(K) including company match, Paid Time Off annually + Paid Holidays You will enjoy career Advancement Opportunities and Tuition Assistance to help you achieve your goals and continue your career growth ATS is a $2.2B publicly-traded global enterprise with a proud 40-year history of helping advance the future with automation solutions. Scientific Products sits within the ATS Life Sciences Group and is a leading global provider of state-of-the-art fill-finish drug manufacturing solutions, research, pilot and production lyophilizers, laboratory equipment and supplies, and specialty glassware. Scientific Products supports research and production across diverse end-user markets including pharmaceuticals, life science, ophthalmic, environmental testing and monitoring, food and beverage, and more. Scientific Products has a long and successful track record of quality and science innovation, and is headquartered in Warminster, Pennsylvania, with production facilities in the USA and Europe. Scientific Products offers a world-wide sales and service network including product training and technical assistance. For more information visit www.scientificproducts.com . #J-18808-Ljbffr
