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Procurement Tracking Specialist

2 months ago

Houston, United States Dagen Full time

World wide oil and gas client located in central Houston. Hybrid work schedule, potential to go full time, benefits after 60 days, and working in an environment where you will be challenged and learn

Salary based on experience. Degree required. SAP and Ariba experience is helpful

Essential Job Duties:

Be the central point of contact for flow of procurement transactions for bank-financed activities:

o Interface regularly (sometimes daily) with approximately a dozen SCM contacts

o Receive and track all purchase orders/contracts

 Categorize by project, vendor, SCM person issuing PO/contract and by type of procurement (materials, service, perhaps sub-categories)

 Indicate and track ‘committed cost’

 For materials, predict freight/logistics costs

o Procurement cost and schedule tracking

 Maintain tracking sheet which is viewable by all SCM personnel involved (as well as F&C and Treasury)

 Track spend

• monthly spend sortable/filterable by all categories

• budget related amount by procurement item

• actual related amount by procurement item

• change orders as they are executed by others

 Track dates:

• PO/Contract issue date

• Original expected on site date

• Latest expected on-site date with conditional formatting for monitoring by SCM personnel

• Expediting notes

o Invoice management:

 Regularly monitor a common projects communication email address for each project – a place where invoices are received from vendors

 Aggregate invoices for submittal to Treasury group on a regular (likely monthly) basis

 Take purchase orders/contracts issued by SCM and see that ‘assignment’ to bank is completed

 Submit invoices in Pay Proceeds format to Treasury on a regular (likely monthly) basis

 Engage directly with Treasury contact on a regular basis

Required Qualifications:

 Bachelor’s degree received in either Business Administration or Supply Chain Management

 5+ years of prior experience in cost control activities

 Strength in organizational capabilities and taking on multiple activities throughout the work day

 Strong analytical and problem-solving capabilities

 Strong knowledge of Excel / spreadsheet and advanced use of this software

 Personality that allows for interaction with many different parties in a comfortable relationship that instills trust with the various parties

 Strong communication skills and an ability to communicate thoughts in a clear, concise, coherent manner – both written and verbally

 Able to work well with others both within and across functional boundaries

 Basic project management skills

Preferred Qualifications:

 Prior involvement in procurement-related cost tracking activities

 Prior experience in Power BI dashboard development or Power BI visualization enhancements

Work week - 9/80 work schedule, in office on hybrid schedule WFH Mondays and Fridays, and in the office Tuesday-Thursday.