Data Capture Clerk
6 days ago
Summary: Under direct supervision of the Controller, is responsible to process invoices/check requests, process vendor payments; responds to inquiries from department personnel and vendors; maintains auditable records. Responsible for preparing journal entries, detailed reports and account reconciliations. Assists in the month-end and year-end closing procedures.
Essential Duties and Responsibilities include the following; however, other duties may be assigned:
- The following pertains to accounting functions within multiple entities. This includes A/P, A/R, Cash and minimal balance sheet.
- Organizes incoming invoices and statements; receives information and other correspondence.
- Processes invoices with or without purchase orders; code documents according to company procedure; verifies vendor payment terms and mailing information.
- Review payable accounts to ensure that information is properly recorded and the records contain appropriate authorization for payment.
- Prepares checks for mailing, verifies attachment and ensures proper information for enclosures and remittance.
- Communicates verbally or in writing with vendors and company personnel regarding missing documents, changed orders or pricing conflicts with purchase orders.
- Verifies vendor statements; traces missing invoices and payments; compiles data for reports; composes and types letters.
- Collects and maintains form W-9s for vendors. Participates in 1099 filing preparations.
- Collects and maintains form Certificates of Insurance for vendors. Assists with audits.
- Prepares accrued payable list and prepares associated journal entries on a monthly basis.
- Identify and communicate areas of improvement regarding accounts payable procedures.
- Maintain proper back up files for research and reference.
- Monitor accounts to ensure payments are up to date.
- Ensure the completeness and accuracy of data on accounts.
- Check figures, postings, and documents to ensure they are correct, mathematically accurate, and properly coded.
- Correct and note errors for accountants.
- Assist with numerous bank reconciliations across multiple entities.
- Assist with monthly and yearly closing procedures.
- Assist with analysis of monthly store income statements.
- Assist with year-end schedules and backup.
- Prepare journal entries as required.
- Prepare and analyze minimal balance sheet account reconciliations.
- Minimal office management tasks.
- Answers the telephone and responds to caller inquiries.
- Multi-task and work under time constraints.
- Ability to handle stressful situations.
- Ability to get along well with others.
- Ability to perform all job functions and responsibilities.
- Assists in other tasks, duties, or projects as assigned by management.
Work Location: On Site
PI963459cc8b9f-9525
by Jobble
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