Data Capture Clerk

6 days ago


Tulsa, United States PremierWireless Full time

Summary: Under direct supervision of the Controller, is responsible to process invoices/check requests, process vendor payments; responds to inquiries from department personnel and vendors; maintains auditable records. Responsible for preparing journal entries, detailed reports and account reconciliations. Assists in the month-end and year-end closing procedures.

Essential Duties and Responsibilities include the following; however, other duties may be assigned:

  • The following pertains to accounting functions within multiple entities. This includes A/P, A/R, Cash and minimal balance sheet.
  • Organizes incoming invoices and statements; receives information and other correspondence.
  • Processes invoices with or without purchase orders; code documents according to company procedure; verifies vendor payment terms and mailing information.
  • Review payable accounts to ensure that information is properly recorded and the records contain appropriate authorization for payment.
  • Prepares checks for mailing, verifies attachment and ensures proper information for enclosures and remittance.
  • Communicates verbally or in writing with vendors and company personnel regarding missing documents, changed orders or pricing conflicts with purchase orders.
  • Verifies vendor statements; traces missing invoices and payments; compiles data for reports; composes and types letters.
  • Collects and maintains form W-9s for vendors. Participates in 1099 filing preparations.
  • Collects and maintains form Certificates of Insurance for vendors. Assists with audits.
  • Prepares accrued payable list and prepares associated journal entries on a monthly basis.
  • Identify and communicate areas of improvement regarding accounts payable procedures.
  • Maintain proper back up files for research and reference.
  • Monitor accounts to ensure payments are up to date.
  • Ensure the completeness and accuracy of data on accounts.
  • Check figures, postings, and documents to ensure they are correct, mathematically accurate, and properly coded.
  • Correct and note errors for accountants.
  • Assist with numerous bank reconciliations across multiple entities.
  • Assist with monthly and yearly closing procedures.
  • Assist with analysis of monthly store income statements.
  • Assist with year-end schedules and backup.
  • Prepare journal entries as required.
  • Prepare and analyze minimal balance sheet account reconciliations.
  • Minimal office management tasks.
  • Answers the telephone and responds to caller inquiries.
  • Multi-task and work under time constraints.
  • Ability to handle stressful situations.
  • Ability to get along well with others.
  • Ability to perform all job functions and responsibilities.
  • Assists in other tasks, duties, or projects as assigned by management.
Education/Experience: High school diploma or G.E.D. equivalent, associate's degree or some college preferred. 2+ years accounts payable experience. Experience with automated accounting systems. Experience in a related job and working in an office environment. Oil and Gas accounting experience a plus.
Work Location: On Site

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