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Department Assistant

2 months ago

Fishkill, United States Vassar Brothers Medical Center Full time
Description

Position at Vassar Brothers Medical Center

Summary

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the administrative team. Participates in the department's performance improvement activities.

Responsibilities

1. Greets visitors, directs visitors appropriately; maintains the communication flow of the office.

2. Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrative team as requested.

3. Reviews and edits all written materials.

4. Maintains the Administrative teams appointment calendars.

5. Answers the telephone is a professional manner; screens calls, takes messages, directs calls appropriately.

6. Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.

7. Prepares financial reports; department activities, travel, business expenses, etc.

8. Maintains an organized, efficient filing system.

9. Records, prepares and distributes meeting minutes as requested.

10. Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.

11. Interacts professionally with all visitors, within the department/office and with other departments.

12. Demonstrates the ability to be flexible and organizes during stressful situations.

13. Manages and operates equipment safely and correctly.

14.Accepts and completes other duties as assigned.

Education Skills Experience

Required: High School graduate. Microsoft Word, Excel, Outlook, and Power Point. Works on multiple projects. Strong written and verbal communication, and organizational skills. Requires 1+ year experience providing administrative support. Associate's Degree preferred.

Working Conditions:
Manual: significant manual skills/motor coord & finger dexterity
Occupational: Little or no potential for occupational risk
Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force
Physical Environment: Generally pleasant working conditions
Company: Vassar Brothers Medical Center
Org Unit: 1184
Department: Sleep Lab
Exempt: No
Salary Range: $16.00 - $29.51 Hourly