Marketing/Proposal Coordinator

4 weeks ago

West Palm Beach, United States CareerBuilder Full time

MARKETING COORDINATOR JOB DESCRIPTION

SLED-Specific Marketing and Business Development Responsibilities

Responsibilities

Assist Marketing Manager in all aspects of marketing and business development as required

Monitor sources of industry-related market information

Gather research data related to clients; competitors; past, current, and prospective markets; and relevant

corporate experience

Monitor online and print sources, including newspapers, magazines, and blogs

Maintain list of relevant resources and achieve proficiency in understanding applicable laws and regulations to ensure compliant RFQ/RFP responses

Prepare or assemble written and visual information for client presentations

Maintain scheduling and tracking systems for individual pursuit and proposal elements and status

Assist in developing pursuit plans and client outreach activities ahead of RFP release

Help to produce SOQs/proposals, including editing and graphics; prepare for digital and/or print reproduction

Identify and monitor SOQ/proposal criteria, ensure response is fully compliant

Handle production and arrange for on-time delivery of SOQs/proposals

Maintain scheduling and tracking systems for individual pursuit and proposal elements

Gather content from team and consultants as needed

Track pre-submittal meeting schedules and attendees, identify decision-makers

Record and distribute notes from pre-submittal and public sector meetings

Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel,

projects, prior proposals, boilerplate, visuals, and mailing lists

Help manage seller-doer schedules to maintain regular client interactions

General Marketing Responsibilities

Monitor sources of industry-related market information

Gather research data related to competitors; past, current, and prospective markets; and relevant corporate experience

Monitor online and print sources, including newspapers, magazines, and blogs

Contribute to CRM maintenance and data entry related to clients, consultants, personnel, and mailing lists; maintain content library, including prior proposals, boilerplates, and visuals

Maintain online presence, including social media, website, and email

Embrace and implement brand standards

Assist with graphics, writing, and proofreading

Track media kits and opportunity deadlines; maintain list of editorial contacts and publications

Handle requested edits to press releases and article drafts

Track publication, association, and community event postings

Ensure compliance with copyright laws and photographer usage rights

Identify images related to content

Coordinate awards competition entries; ensure compliance with award requirements

Coordinate firm/company special events

Maintain relationships with specialized consultants; delegate and coordinate work for special projects

Maintain company registrations, track professional staff licensure list or list of industry involvements

by staff

Maintain corporate memberships in industry and client organizations

Capabilities

Understanding of basic business development principles

Working knowledge of business, CRM, digital, and graphic design software

Knowledge of database concepts

Organizational skills, multi-tasking

Attention to detail

Excellent writing and proofreading ability

Ability to work well with various types of personalities and work styles

Excellent time management skills

Knowledge of software/technologies for developing client presentations/communications

Understanding SOQ/proposal production, including digital and printing/binding

Education/Certification Requirements

Associates or Bachelors degree: one to three years of experience

No degree: three to five years of relevant A/E/C experience

Career Path

Marketing Manager, Marketing Director, Vice President, CMO

Job Requirements

Travel to events within 2+ hour radius of office with occasional overnight stay required

Lifting to set up at trade shows and the like

Standing at trade shows, networking events, presentations, etc.

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