Director of Operations

3 weeks ago

Brooklyn, United States LA Cima Charter School Full time

[This position is for the 2024-2025 School year. The role will be expected to begin July 1, 2024.]

This position is required to be in the building during school hours on a rotation. [7AM-4PM Mon-Fri] This is a year-round position. There will be some weekend and evening work required.

ROLE SUMMARY
The Director of Operations performs administrative and supervisory work in the non-academic operations of the school. This includes budget preparation, financial management and reporting, purchasing, event planning and management, scholar transportation, the food service program, and facilities. They work to ensure the operational success of the organization, ensure contractual and regulatory requirements are met, and that resources are managed effectively.

REQUIRED RESPONSIBILITIES

  • Arrange for all required state and authorizer documents to be timely filed to maintain the status of the school as a tax-exempt organization, to maintain up-to-date tax returns, and to maintain any other documents required by board of directors, the state of New York, and the federal government.
  • Manage finances including the budget and record keeping processes, and inventory control of all organizational resources.
  • Determine staffing needs including selection, supervision, staff development and evaluation of all non-instructional organizational personnel.
  • Ensure that the Executive Director is informed of the operations of the school and any problems which arise.
  • Maintain records and necessary reports for efficient operation of organization and compliance with federal, state, and local requirements.
  • Arrange IT support for faculty and staff; support of campus networks, computers, video, security and other safety systems; and other campus technology.
  • Work with IT contractors to ensure campus technology is reliable and secure through management of enterprise backups, upgrades, maintenance, and monitoring.
  • Oversee the scholar transportation program, assisting with bussing from school districts.
  • Oversee all food service and cafeteria activities.
  • Plan and managing for efficient use and maintenance of the organization's facilities, including custodial services and building security.
  • Coordinate orientation sessions to introduce new staff to the school's mission, values, policies, and procedures.
  • Ensure that new employees receive the necessary training and resources to integrate successfully into their roles.
  • Collaborate with other departments to address cross-functional HR needs and initiatives.
  • Assisting the Executive Director in developing and overseeing the evaluation of the organizational philosophy, goals, and objectives reflecting school, sponsor, and state goals.
  • Assisting the Executive Director in developing and maintaining a positive school/community climate and a safe and healthy environment conducive for academic success.
  • Maintaining liaison with outside agencies, including, but not limited to, the New York Department of Education.


SELECTION CRITERIA
  • Exceptional organizational skills.
  • Very strong verbal communication skills.
  • Ability to work effectively with a diverse group of adults.
  • Awareness of resources that are available and ability to utilize these resources effectively.
  • Ability to work with Microsoft Office, and other computer systems necessary for the position.
  • Strong candidates will also embrace the school's organizational values.

QUALIFICATIONS
  • Master's degree in Public Administration or Business Administration or related field preferred.
  • Bachelor's degree in Education or a related field required.
  • Minimum of five (5) years related professional experience.
  • Enthusiasm to assist La Cima Charter School in becoming a nationally regarded charter school and serving as a local leader in K-12 education.
  • Effective interpersonal, oral, and written communication skills.
  • High level of attention to detail.

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