Onboarding and Office Coordinator

5 months ago

Bethesda, United States Admiral Security Full time

Overview:

Admiral Security is seeking an exceptionally bright, multitasking and self-motivated individual to support our team. This role requires superior attention to detail, the ability to meet tight deadlines, and great organizational skills. Do you possess the ability to complete a high volume of complex tasks and projects quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround? Do you have a relentless drive for excellence, the ability to effectively communicate at all levels, a detail oriented focus and a well organized approach? Are you confident in your ability to quickly learn organizational structure, team objectives and adapt to Admiral's values and vision? Do you take pride in having a high level of integrity and discretion in handling confidential and financial information, and professionalism in dealing with individuals inside and outside the company?

If so then you may be the person we are looking for

Now is your opportunity to join our professional administrative team If you desire to work for great organization, complete your application today We offer GREAT PAY - HEALTH INSURANCE - LIFE INSURANCE - 401 (K) PAID VACATION

E/O/E/M/F/D/V

VA DCJS License #11-1017

TX DPS License #: B04096301

Responsibilities:
  • Manage new hire candidates through the hiring process in an expedient manner based on company requirements.
  • Ensure candidates in applicant tracking system are qualified or disqualified and initial steps in the hiring process are advanced in Icims on a daily basis.
  • Schedule qualified candidates for licensing and send reminders regarding documents required for licensing appointments.Process new hire candidates paperwork for licenses in DC, MD and VA.
  • Process license renewals for DC, MD and VA.
  • Ensure all License transfers for new contracts are performed in a timely manner in accordance with company procedures and applicable government regulations.
  • Track licenses and update employee license information in companys Information system (BOETA).
  • Ensure background checks are completed for new hire candidates on a daily basis prior to scheduling them for licensing and advance or reject candidates in Icims based on results.
  • Ensure drug screenings for new hire candidates are completed and advance or reject candidates in Icims based on results.
  • Run monthly report on licenses and send renewal notices to employees and management . Direct the removal of employees who are not in compliance and report this up the chain of command.
  • Perform self-audits of licensing files to ensure we are in compliance with licensing regulations for all applicable jurisdictions . Any violations of licensing requirements must be reported to the Director of Employment and Employee Relations immediately along with corrective action(s) taken to resolve the issue.
  • Primary point of contact with licensing bureaus in all three jurisdictions.
  • Check expired licenses and coordinate with HR to remove employees from sites as needed.
  • Report any issues regarding the hiring process to the Director of Employment and Employee Relations.
  • Ensure Office Area is well maintained and computers and printers are operational.
  • Ensure supplies for office area are ordered in a timely manner and notify Copier company of inoperable equipment for the first floor.
  • Ensure COVID19 guidelines are followed in the talent center and report any violations by staff to the Recruiting Manager and Vice President of Support Services if applicable.
  • Produce weekly licensing and onboarding activity reports.
  • Assist with front desk duties as needed.
  • Coordinate uniform orders and track orders.
  • Other duties as assigned

This is a full-time positon. Duty hours will be scheduled around normal weekday office operations:9am - 5pm

benefits are available as per Company Benefits Policy.

Qualifications:
  • Internal candidates must have an exemplary performance and attendance record with NO disciplines within a year of applying for this position
  • Must be detail oriented
  • Exceptional customer service skills
  • Exceptional written and verbal communication skills
  • Great cutsomer service skills
  • Must be able to multitask
  • Must be proficient with Microsoft office products

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