Administrative Assistant
3 weeks ago
Job Posting With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. Job Description The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members. Essential duties and responsibilities include: Update and file association documents for community managers. Arrange for delivery and pick up of documents from storage when necessary. Update homeowner and association information in C3 and shared files. Process and distribute incoming and outgoing mail for the office and associations. Process print jobs, scanning and faxing as general office support when needed. Organizes and prepares correspondence relating to association business. Receives and responds to incoming calls from homeowners, board members and vendors. Follow through on various requests. Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager's approval if not completed by telephone operator. Prepares and assists community managers with monthly board packages and in house mailings. Relieves concierge/reception on an as needed basis. Other duties as assigned. Requirements Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. Professional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level. Partner with multiple stakeholders, for example community managers, vendors, peers, clients. Ability to interpret verbal and/or written instructions at a proficient level. Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team. Ability to keep workspaces organized and maintained. Alerts office manager of low supplies and assists in supply stocking and distribution. Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities. Knowledge of company policies, procedures, and forms. Must be able to work effectively with others in person and in group setting. Must be able to prioritize, manage time, and meet deadlines. Must be able to interpret verbal and/or written instructions at a proficient level. Must be able to communicate effectively and professionally on phone, email, and in-person. Must be able to operate general office equipment (copier, fax, phone systems, etc.) Education and Experience: High School Diploma or GED required. At least one year of directly related or closely related experience. Working Conditions: Typical office environment. Frequent social interaction. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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Administrative Assistant
4 weeks ago
Arcadia, United States California Staffing Corporation Full timeAdministrative Assistant We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your...
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Administrative Assistant
3 weeks ago
Arcadia, United States California Staffing Full timeAdministrative AssistantWe currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your...
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Administrative Assistant
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Arcadia, United States Equity LifeStyle Properties Full timeAdministrative Assistant With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in Arcadia, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests...
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Administrative Assistant
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Arcadia, United States Richland County Full timeAdministrative And Clerical Support The tasks listed below are those that represent the majority of the time spent working in this class. Tasks require proficiency with PC Windows-based software, including word processing and spreadsheet applications. Management may assign additional tasks related to the type of work of the class as necessary. Provides...
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Administrative Assistant
2 weeks ago
Arcadia, United States Equity LifeStyle Properties Full timeAdministrative AssistantWith a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!ELS is hiring for the position of Administrative Assistant in Arcadia, Florida.What you'll do:The Administrative Assistant helps to maintain property operations and to attract and serve guests and...
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Administrative Assistant
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Arcadia, United States Richland County Government Full timeAdministrative And Clerical SupportThe tasks listed below are those that represent the majority of the time spent working in this class. Tasks require proficiency with PC Windows-based software, including word processing and spreadsheet applications. Management may assign additional tasks related to the type of work of the class as necessary.Provides...
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Administrative Assistant
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Arcadia, United States LHH Full timeAdministrative Assistant – Property Management BackgroundLocation: On-site- Arcadia, CAPosition Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can...
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Administrative Assistant
7 days ago
Arcadia, United States LHH Full timeAdministrative Assistant – Property Management BackgroundLocation: On-site- Arcadia, CAPosition Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can...
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Administrative Assistant
2 weeks ago
Arcadia, United States Equity LifeStyle Properties, Inc. Full timeWith a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!ELS is hiring for the position of Administrative Assistant in Arcadia, Florida.Whatyou’ll do:The Administrative Assistant helps to maintainpropertyoperationsand toattract and serveguests and residents.Your job will...
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Administrative Assistant
2 weeks ago
Arcadia, United States Equity LifeStyle Properties Full timeWith a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in Arcadia, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job...
