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Operations Assistant

4 months ago

Los Angeles, United States Woods + Dangaran Full time

About Woods + Dangaran:

Many firms describe their work as “transformative”—architecture as an accomplished fact. At Woods + Dangaran, we create modern homes through dialogue and exploration. By collaborating closely with our clients throughout the design process, we are better able to inspire them with the finished product. By working closely with trusted tradespersons, we can deliver work that is uncompromising in craftsmanship.

Based in Los Angeles and working across the country, we design holistically and at every scale: from integrating architecture and interiors to creating custom furnishings. The result is projects that are subtle and disciplined, pure in form, and focused on realizing sublime experiences of space and light. Each building is a carefully curated journey through indoor and outdoor environments that are quietly luxurious, elegantly fluid, and warmly modern. We foster a collaborative environment where our studio members are involved in all stages of projects from design conception to completion.

Responsibilities

  • Run the studio day-to-day, including greeting clients and visitors and maintaining the studio space
  • Manage incoming and outgoing mail, shipments, and couriers
  • Complete inventory, ordering, and receiving
  • Manage studio calendars, including scheduling meetings, coordinating conference rooms, and team PTO calendar
  • Manage and coordinate with all of the studio’s vendors for utilities, maintenance, and housekeeping
  • Address level 1 IT issues in the studio (with IT team)
  • Assist with Accounts Payable and Receivable
  • Track client and employee reimbursable expenses, and assist with bi-monthly invoicing
  • Plan and execute team celebrations and events: weekly happy hours, birthday celebrations, summer BBQs, and other team outings. Help to foster community in our team.
  • Assist with PR and Marketing efforts, including award submissions, publication submittals, and social media.
  • Coordinate travel for the Partners routinely and for the team as needed
  • Support the Operations Manager and Partners on additional assignments and special projects as needed

This role reports to the Operations Manager and office principals.

Qualifications

  • Bachelor’s degree, or equivalent experience
  • 2-4 years in an administrative position
  • Highly organized and detail oriented
  • Excellent verbal and written communication skills
  • Fluency in English and a valid, long term work status in the United States.
  • Required software: Microsoft Office (Outlook, etc), Acrobat, Zoom
  • Preferred software: Adobe Illustrator, Photoshop, Smartsheet
  • This position is a good fit for some who is proactive, positive, and motivated to build a creative and productive workplace

Compensation and Benefits

We hire carefully and for the long term. We offer a competitive compensation package including a 401 (k), health, vision, and dental insurance, paid vacation and sick leave.

Please submit cover letter and resume to jobs@woodsdangaran.com, with the position you are applying for and your name in the subject line. We will acknowledge receipt of your information, but only candidates that are considered for the position will be contacted.No hard copies, drop-ins, or telephone calls.Reposting this job description elsewhere is not permitted.