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Leave & Benefits Coordinator

2 months ago

Billings, United States First Interstate Bancsystem Inc Full time
**If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal

This position is located in Billings, MT; Boise, ID; Omaha, NE or Sioux Falls, SD.

What's Important to You

We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.
  • Generous Paid Time Off (PTO) in addition to paid federal holidays.
  • Student debt employer repayment program.
  • 401(k) retirement plan with a 6% match.
  • The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve, and why we want YOU to be a part of it.
We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate.

SUMMARY
Administers the leave of absence and disability programs for all employees, from leave initiation through closure, including all appropriate communications and transactional updates related to the employees' record. Oversees the Company's leave processes including communication to employees, Managers and HR Business Partners, data collection, reporting, database management through the company's HRIS/Payroll System and coordination with payroll for correct hours of pay for employees on Leave of Absence. Researches and analyzes claims to determine eligibility and certification in compliance with state, federal, international regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Processes and coordinates administration all US based Leaves of Absence programs (STD, LTD, FMLA, Medical, State PFML, USERRA, and Personal) and ADA processes to ensure conformance and consistency based upon applicable laws and policies, in partnership with third party administrator.
  • Assesses, tracks, and monitors all Leave and Worker's Compensation claims; prepares and sends appropriate correspondence regarding employees' responsibilities and any documentation needed; and/or notices of required return to work, ADA reasonable accommodation etc.
  • Conducts regular FMLA & Disability audits to ensure compliance and accuracy.
  • Oversees the vendor relationship with the FMLA administrator and Disability provider.
  • Administers other company time-off programs as assigned in accordance with internal policy and applicable laws. Updates FMLA and STD Balances for all exempt and nonexempt employees.
  • Provides Payroll with biweekly report to ensure employees on applicable leave are paid accurately. Calculate partial wage replacement between State PMFL and FIB's Short-Term Disability and Parental Leave policies and communicate amounts owed to Payroll.
  • Ensures quality employee experience by using a professional and service focused approach when handling all inquiries, transactions and requests.
  • Ensures employee privacy, including confidentiality and protection of sensitive employee reports and information.
  • Maintains close contact with employees and keep managers informed about leave statuses and the expected return to work dates, extensions and accommodations.
  • Advance the effective use of innovative tools and process improvements to automate activities involved with leave management.
  • Meet regularly with HR Business Partners to review active claims in the areas they support and develop strategies for resolution.
  • Coordinates and tracks benefit premiums owed for employees on LOA.
  • Assist in answering questions and providing backup in all other facets of Benefits and projects as needed (Health Fair, Annual Enrollment).
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES
  • Extensive knowledge of leave administration procedures, best practices and other legal protections afforded by the FMLA, ADA, and other applicable laws.
  • Broad knowledge of federal, state and local labor and regulatory requirements.
  • Strong communication skills both verbal and written
  • Excellent attention to detail and accuracy
  • Excellent time management skills
  • Excellent analytical and problem-solving skills.
EDUCATION AND/OR EXPERIENCE
  • Associate's Degree Human Resources, Organizational Development, Business Administration, or related discipline preferred
  • High School Diploma required
  • 4-6 years experience in Leave Administration, benefits, or related Human Resources role required
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
  • Standing - Occasionally
  • Walking - Occasionally
  • Sitting - Constantly
  • Lifting - Rarely (20 lbs)
  • Carrying - Rarely (20 lbs)
  • Pushing - Rarely (20 lbs)
  • Pulling - Rarely (20 lbs)
  • Climbing - Rarely (20 lbs)
  • Balancing - Rarely
  • Stooping - Rarely
  • Kneeling - Rarely
  • Crouching - Rarely
  • Crawling - Rarely
  • Reaching - Rarely
  • Handling - Occasionally
  • Grasping - Occasionally
  • Feeling - Rarely
  • Talking - Constantly
  • Hearing - Constantly
  • Repetitive Motions - Frequently
  • Eye/Hand/Foot Coordination - Frequently

**If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal