Executive Director of Human Resources Operations

3 weeks ago

Windsor Locks, United States Connecticut State Community College Full time
Details:

Posted: March 28, 2024
Level: Management / Confidential (Executive 2)
Hours: Full-time, 40 hours per week
Closing Date: The committee will begin review of applications immediately. Applications will be accepted until the position is filled with materials submitted by Wednesday, April 10, 2024, receiving priority consideration.
Location:

CSCU System Office
61 Woodland Street Hartford, CT 06105
**Remote work may be considered**
For more information, please click on the above link to be directed to the CSCU System Office website.
Connecticut State Colleges & Universities Mission:

The Connecticut State Colleges & Universities (CSCU) contribute to the creation of knowledge and the economic growth of the state of Connecticut by providing affordable, innovative, and rigorous programs. Our learning environments transform students and facilitate an ever-increasing number of individuals to achieve their personal and career goals.
CSCU Vision:

The Connecticut State Colleges and Universities will build on its long and successful history by working collectively - within and across institutions - and by engaging external partners to increase the number of students pursuing and completing personally and professionally rewarding certificate and degree programs, improving their social mobility, and helping the state to meet its current and future workforce demands.
CSCU Equity Statement:

The Connecticut State Colleges and Universities commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.
Anticipated Start Date:

June 2024
Position Summary:

Reporting to the Assistant Vice Chancellor of Human Resources & Labor Relations, the Executive Director of HR Operations oversees all transactional components of Human Resources from employee onboarding, benefits and retirement, data management, leave management, HRIS systems (CORE-CT and other technological solutions), and payroll. The Executive Director ensures compliance with applicable laws, policies, procedures, regulations, and collective bargaining agreements.
Example of Job Duties:

Under the direction of the Assistant Vice Chancellor of Human Resources & Labor Relations, the Executive Director of HR Operations is responsible for managing and overseeing the day-to-day operations of the HR Operations department, including: ensuring appropriate onboarding paperwork is completed and processed; processing of benefits and retirement enrollment and administration; data input, management and data integrity; data reporting and analytics; timely completion of biweekly payroll; the successful transmission of payment data to the State of Connecticut; the appropriate dissemination of data to related agency systems; and the accurate completion of all HR data transactions for all agency employees through effective performance in these essential duties:
  • Manage and oversee the day-to-day operations of the HR Operations department to ensure accurate processing of all employee related transactions. Plan, organize, and direct related projects and activities to support all transactional processes. Identify technological solutions or improvements to support the work of the department and beyond.
  • Ensure compliance with all applicable laws, regulations, collective bargaining agreements, internal guidelines, and CSCU and state policies and procedures.
  • Establish and implement short and long-term organizational goals, objectives, and operational procedures; monitors and evaluates effectiveness; implements changes for improvement.
  • Develop and monitor metrics to measure and manage service levels and business risks and provide reports to agency leaders/other stakeholders to inform and improve decision making.
  • Develop, implement, and oversee staff training initiatives for all HR Operations stakeholders and employees.
  • Develop business process documentation and workflow for all functional areas within the department. Develop and disseminate appropriate communications to the CSCU respective communities related to the functions of the department.
  • Formulate and recommend HR operational policies.
  • Hire, train, supervise, and evaluate staff; maintain a work environment that encourages professionalism, supports growth and development, and provides appropriate training opportunities.
  • Develop and implement mechanisms, technological and otherwise to support expedient resolution of management and operational issues affecting faculty, staff, and students.
  • Establish work priorities and workflow for the department; work collaboratively with other departments and agencies to establish shared work priorities and implement joint solutions where applicable.
  • Serve as a resource to staff members, academic departments, Office of the State Comptroller, outside state agencies, employees, and other related parties concerning relevant State and Agency policies and procedures, and collective bargaining provisions.
  • Participate in agency-wide projects that impact HR transactional services and/or support strategic initiatives of other departments.
  • Develop and engage in outreach activities to train departments/campuses/communities on policies and procedures, and to promote departmental initiatives.
  • Develop and oversee the department's budget, establish budgetary priorities, and maintain sound fiscal management; authorize and approve all expenditures.
This posting includes qualifications, experience and skills but is not limited to the full duties and responsibilities that is stated within the job description.

Incumbents must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.)
Minimum Qualifications:

Bachelor's degree in Human Resources, Finance, Business Management, or related field with five (5) years of professional experience in human resources operations, including benefits, and payroll experience with large and complex HRIS management systems.

Incumbents are required to have demonstrated advanced knowledge and abilities in the following:
  • Experience serving in a leadership role managing staff.
  • Payroll, human resources, and benefits laws and regulations.
  • Excellent supervisory and management skills.
  • Strong ethics and ability to maintain a high level of confidentiality.
  • Ability to analyze and interpret laws, regulations, policies, and collective bargaining agreements, strategically plan including succession planning and aligning human resources to agency goals and objectives, and recommend and implement agency-wide policies.
Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.
Preferred Qualifications:
  • Master's degree in Human Resources, Finance, Business Management, or related field.
  • Experience in higher education.
  • Experience with collective bargaining and unionized employees.
Salary:

$157,974 to $197,467 plus excellent State of CT medical insurance, retirement, and related fringe benefits. Salary is negotiable based on experience.

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable.
Application Instructions:

To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.
Selection Procedure:

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to Interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment.
Background Screening:

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.
Continuing Notice of Nondiscrimination

CSCU does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: John-Paul Chaisson-Cardenas, PhD, MSW, Vice-president of Diversity, Equity, and Inclusion, ([email protected]).

CSCU IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F

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