Document Controls Specialist III

2 weeks ago

San Antonio, United States HNTB Full time

Position or Keyword (Leave blank to see all)What We're Looking ForAt HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.This opportunity entails administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.The project office is centrally located in San Antonio, TX where our project team is collocated with our client. The role is full time and high paced document control management in an office setting. Our team is utilizing some of the most current software tools such as Microsoft SharePoint, Bentley Products, and Bluebeam's Software tools. This is in addition to other Microsoft Office Tools.What Youll Do:Defines standards and workflows for document management as well as leads the collection, authorization, publication, storage, retrieval, and retention of documents.Establishes (within corporate or client guidelines) the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.Maintains the master electronic project files.Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.Manages and audits document control processes and systems to ensure control and availability of documentation to appropriate personnel.May provide training to project personnel regarding document control and record retention policies, procedures, and project management system use.Reviews new and revised documentation for suitability and conformance to HNTB or client standards.Performs and/or supports quality reviews and audits associated with document controls procedures.Performs other duties as assigned.What Youll Need:Associate's degree in relevant field and 6 years relevant experience, orIn lieu of degree, 8 years of project controls and/or technical administrative support experienceWhat You'll Bring:Ability to organize and think in a structured wayCritical thinker able to see impact of decisions throughout systemAbility to communicate with other staff and managementWhat We Prefer:One or more of the following certifications: CSI Construction Documents Technologist (CDT) or equivalent, PMI Project Management Professional (PMP) or equivalentExperience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)Experience with Microsoft Office ToolsExperience working with TxDOT, Engineering Consultant Firm, or General Contracting FirmsBe collocated with a project team and client with core work hours between 8am - 5pmAdditional InformationClick here for benefits information: HNTB Total RewardsClick here to learn more about EOE including disability and vetVisa sponsorship is not available for this position.#MD #Administration.Locations:..........NOTICE TO THIRD-PARTY AGENCIES:HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.#J-18808-Ljbffr

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