HR Coordinator

5 months ago

Round Rock, United States Penske Automotive Group Full time
Job Overview

Summary/Objective
The Human Resources (HR) Administrator provides ongoing administrative support to the HR Manager and department at large. The tasks also include contacting other departments, completing and processing paperwork, and managing events for an office. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research, along with performing other tasks such as writing memos and taking phone calls. The HR Administrator is responsible for developing and maintaining structures for communication between departments and providing their supervisors with valuable information regarding market research and business opportunities. Accurate data entry is also a large component of this role.

Essential Functions

  • Assists in managing the day-to-day operations of the HR team
  • Event planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
  • Office management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
  • Oversees internal administrative duties related to the completion of HR duties in the department
  • Organizes and maintains files and records, both physical and digital
  • Plans and schedules meetings and appointments
  • Manages projects and conducts basic research
  • Prepares correspondence and reports
  • Makes travel arrangements
  • Organizes meetings, keeping agenda, minutes, etc.
  • Assists other managers
  • Follows the Company Code of Business Ethics and Conduct
  • Understands and follows all work rules and procedures and follows lawful directions from supervisors
  • Upholds the company's non-disclosure and confidentiality policies and agreements
  • Maintains a professional appearance and orderly work area in accordance with company policy
  • Attends pertinent training
  • Attends company meetings as required
  • Other duties as assigned
Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Requirements

Competencies
  • Positive and professional attitude with ability to work effectively in a team
  • Outstanding communication skills, with the ability to interact with all levels of staff
  • Expert multi-tasker and with the ability to prioritize accordingly
  • Must be proficient dealing with fast-paced, rapidly changing and often ambiguous environments; be organized and have a commitment to detail
  • Positive and approachable attitude
  • Organized and goal-oriented professional with ability to use strong analytical skills, knowledge of office administrative procedures, and strong background in office management
  • Results-focused individual providing high-end administrative support to various HR team members as well as various departments
  • Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
  • Sound judgment and critical thinking skills and the ability to maintain confidential information
  • Self-motivated and the ability to work independently with little or no supervision
  • Strong working knowledge of Microsoft Office Suite (Word, Power Point, Excel, and Outlook)
  • Ability to prepare presentations, memos, and general correspondence
  • Provide excellent customer service
Work Environment/Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to:
  • sit, walk, and stand
  • use hands repetitively to operate standard office equipment
  • reach with hands and arms
  • lift up to 25 pounds


Position Type/Expected Hours of Work

Typically Mon-Fri, but may work evenings or weekends as required.

Required Education and Experience
High school diploma or equivalent and 3 years of related experience, or equivalent combination of education and experience.

Preferred Education and Experience
Associate's degree (A.A.) or equivalent

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