Access/Civil Assistant Project Manager

4 weeks ago

Edwardsville, United States Utilitra Full time

Job Title: Access / Civil Construction Assistant Project Manager

Reports to: Operations Manager

Status: Full-time

Work Schedule: Flexible within normal operational hours, requires flexibility to travel, sometimes with short notice

Overview: Assist in leading access and civil construction projects from pre-construction through closeout

Summary of Responsibilities and Roles:

  • Intimately involved with the bid process, often contributing information and recommendations on the bid itself
  • Reviews specifications and plans to determine the scope of work on projects
  • Assesses needs and gathers information from multiple stakeholders at the onset of a new project; presents data and information
  • Meticulously attends to a myriad of details
  • Attends pre-bid meetings and performs site visits during pre-construction phase
  • Performs quantity take-off and develops estimates and proposals under the supervision of Project Manager and/or Director
  • Reviews and approves submittals from subcontractors
  • Assembles project start-up information upon award of contract
  • Proactively assists in the management of construction projects work in conjunction with leadership team and field supervision
    • Establishes project objectives, performance and quality standards and lays out the project plan in accordance with contract specifications
    • Initiates and maintains contact with customers and other people to facilitate project activities
    • Monitors and controls projects; provides direction to field crew(s) to drive schedule and adhere to established budget and profitability goals
    • Represents the company in project meetings and attends strategy sessions
    • Works with contract administrators
  • Requisition supplies and materials; keeps sufficient inventory on hand to achieve project objectives
  • Develops detailed staffing schedules to ensure that all work will be done on time, inspected and delivered to the customer as final when anticipated
  • Anticipates problems before they occur and collaborates with crews, customer and leaders to resolve them
  • Schedules and runs jobsite meetings
  • Communicates clearly and effectively with crews, foremen, leaders, customers and the general public; keeps team members accurately informed
    • Interprets and explains plans and contract terms to staff, crews and customers
    • Effectively manages client expectations; communicates delays promptly
    • If work outside the agreed upon scope is desired, communicates the need for additional documentation and any associated costs with the changes
    • Provides reports on work progress, costs and scheduling; reports overruns as soon as possible
  • Visits all job sites to ensure that work is performed to standards, meets quality and safety requirements, and that everyone works in a safe manner
  • Works closely with the Director, Project Manager and Project Accountant to ensure project billing aligns with progress on the project, customer expectations and changes that occur at the last minute
  • Continuously reviews costs to ensure that projects remain profitable and brings any concerns to the attention of the Project Manager or Director. Participates in the monthly job cost review process with project team.
  • Documents decisions and agreements, design changes, customer specifications, accomplishment of goals
  • Effectively manages the timely Close Out of projects
  • Prepares "punch lists" of items to complete near the end of projects; verifies those items are completed
  • Conducts gap analysis when projects close comparing actual costs to anticipated costs, profits, and timelines; makes recommendations for future bids; communicates lessons learned to all appropriate parties to prevent mistakes and repetitive problems; seeks out ways to improve scheduling, quality, efficiency, communication and procedures
  • Comply with, enforce, and support Utilitra safety philosophy, safety training, safety manual and OSHA
    • Ensure all assigned personnel use/wear all appropriate personal protective equipment and tools
    • Foster an environment where safety is expected; correct unsafe behavior immediately and consistently
    • Diligently monitor safety in all situations; proactively work to prevent accidents and injuries at all times
    • Stop work that is being performed in an unsafe manner
    • Take corrective/disciplinary action for repetitive safety violations
    • Reinforce safety rules and the importance of everyone going home safely in meetings, toolbox talks, JSAs, and other opportunities
  • Actively serves as an ambassador of Utilitra in the community
  • Uphold the culture of Utilitra on company premises or at company sponsored events.
  • Other duties as assigned or prudent
Required Education, Experience or Background:
  • Bachelor's degree in Civil Engineering or Construction Management
    • Experience in lieu of a degree will be considered, but is at the discretion of leadership
  • Ability to adhere to a schedule and reliably show up for all scheduled shifts on time
  • Strong skills with organization, communication and attention to detail
  • Computer proficiency and ability to learn new scheduling, project management and accounting software
    • Microsoft Office suite
    • Microsoft Project, Primavera or other industry recognized scheduling software
    • Experience with B2W and Viewpoint/Vista preferred
  • Must maintain or complete OSHA 30 hour course within one year of being hired
  • This role may require periodic travel to jobsites, requiring overnight stays when necessary
Beneficial or Alternative Experience:
  • Experience in leading utility construction projects:
    • Matted access for T&D
    • Stone access for T&D
    • Civil substation sitework execution
    • Grading for utility installation
    • SWPPP installation and maintenance
  • Strong leadership and influencing skills required
    • Negotiation skills
    • Critical thinking skills
    • Presentation experience
  • 5+ years' experience in construction trades in lieu of Bachelor's Degree
Physical Requirements:
  • Work is performed both in an office and on job sites, inside and outside; exposed to extreme heat and cold, as well as multiple weather conditions
  • Must be able to drive, have drivers' license and clean driving record
  • Sit, stand, walk, kneel, stoop, crawl, climb or balance may be required to perform inspections on job sites

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