Construction Project Administrator/Coordinator

Job DescriptionJob Description

PROJECT

COORDINATOR/ADMINISTRATOR

Johnson-Laux Construction is seeking an experienced Admin to join our South Florida Team in the role of Construction Administrator.

In this role you will wear many hats; Responsibilities will include assisting the Project Engineers, Project Managers, and Senior Manager in the overall administration of projects and day-to-day office operations. This position requires that the candidate know and understand construction admin functions and terminology. Must be familiar and experienced in document control, drafting meeting minutes, distribution of documents, typing, phone calls, mailings, filing, phone and email correspondence, subcontracts and pay requisition distribution, project accounting, letter writing, bidding, and estimating assistance, etc.

Essential

Functions/Responsibilities

to include, however, are not limited to:

Administer distribution of plans and specifications to subcontractors and coordinate overall subcontractor solicitation process.

Reception Duties and filing

Prepare and organize the general project filing system.

Maintain the Submittal Log and coordinate the orderly and expeditious approval by the architect/engineer of all necessary submittals (shop drawings, samples, catalog cuts, etc.).

Assist with issuing subcontracts and purchase orders.

Drafting and Distribution of Meeting Minutes

Maintaining Sub/Vendor Insurance Logs

Assist with the verification and timely processing of subcontractor and owner pay requisitions.

Maintain accurate Change Order Log and track review/approval by architect and owner.

Assist Site Manager with requests for equipment rentals, materials, and the necessary documentation to support the project.

Prepare project documentation and correspondence in proper format and written in accordance with company guidelines.

Assist in the development and assembly of close-out documents (as-built drawings, operating manuals, shop drawings, guarantees).

Typing Correspondence

Telephone Correspondence

Perform additional tasks or functions in response to directions and priorities set by supervising manager.

Assume additional responsibilities as directed.

Skills, Knowledge, Qualifications, and Experience

Must have Commercial Construction office experience

Excellent typing skills

Excellent spelling

Excellent verbal and written skills

A high school degree is required and additional educational or technical training and/or experience is preferred. Experience using Building Connected, Procore, and Sage Accounting preferred. Proficient with MS Office is a must. Ability to read blueprints is a plus. Able to take direction and must be highly organized.

Industry

· Construction

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