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Court Administrator V, Anoka County

2 months ago

Anoka, United States Minnesota Judicial Branch Full time
Job Description

The Tenth Judicial District, which includes eight counties in the northern suburbs of Minneapolis and St. Paul, is seeking an innovative and experienced professional to lead the Anoka County Court Administration team. Anoka County has a population of 368,864, making it the fourth-most populous county in Minnesota. This highly responsible leadership position is the administrative head of the District Court in Anoka County and is responsible for the overall management and operations in court administration.

Interviews for this position will be held on September 20, 2024. The anticipated start date is the first week in November 2024.

The Court Administrator is appointed by the District Court Judges. This position is classified as a Court Administrator V. Work is performed with a great deal of independence, under the supervision of the Judicial District Administrator. This position collaborates closely with judges, justice partners, district administration and the state court administrator's office. Responsibilities include the overall management of the civil, criminal, traffic, family, probate, mental health, juvenile and conciliation functions. Incumbent is responsible for organizing, directing, and coordinating activities of subordinates engaged in the direct processing of cases and courtroom duties.

WHAT YOU WILL DO:

The following are examples of major job duties expected of this position:
  • Lead and actively foster ongoing employee engagement strategies to develop, sustain, and promote Tenth District beliefs and vision.
  • Demonstrate a personal commitment to embodying the qualities needed in a healthy and inclusive work culture, including but not limited to openness, vulnerability, boldness, and courage.
  • Coordinate, organize and supervise the management of the case processing activities of the court regarding guidelines, work procedures, and case flow management.
  • Oversee the initiation, maintenance, and data quality of case records in the Minnesota Court Information System, and the use of system generated forms and reports.
  • Oversee record management including computer operations, record retention, storage of records, local recordkeeping, and reporting of court minutes. Maintain statistical records of case flow to determine needs.
  • Interpret and execute statutory mandates, rules of court, and judicial system policies as they relate to administrative matters.
  • Manage the financial aspects of local court operations including the collection, receipt and accounting for fees, fines, bonds, and escrow funds; maintain safe custody of funds and valuables, invest, or distribute funds, and maintain financial records; prepare and review periodic financial, statistical, and other administrative reports. Monitor and comply with risk assessment controls.
  • Assign or supervise and direct the work of all non-judicial employees of the Court Administrator's Office. Direct court personnel management including recruitment, hiring, training, motivation, performance evaluation, assignment, discipline, and discharge. Administer judicial personnel regulations and the provisions of collective bargaining contracts.
  • Assist the local Bench and the Judicial District Administrator in the formulation and implementation of local and district policy. Develop or modify procedures to ensure compliance and supervise implementation; evaluate functions and make recommendations for policy changes as necessary.
  • Work as a member of the Tenth Judicial District Administrative Team on operational issues and strategic planning.
  • Serve on local and statewide committees and boards and work closely with county justice partners on matters pertaining to the justice system.
  • Participates in the development and monitoring of performance measures and conduct continuing research and evaluation of court programs and operations to increase the efficiency and effectiveness of case flow management.
  • Plan and manage office technology initiatives. Evaluate opportunities for technologies that expand the capacity of the court system and coordinates technology initiatives with District Administration.
  • Take the lead on all facility related matters specific to the local court offices, such as maintenance issues, court security, etc.
  • Resolve complaints on court related matters from the public, law enforcement, attorneys, and others.
  • Participate in community/Judicial Branch outreach by coordinating visits and contact with legislators and other elected officials; speaks to school and civic groups about the courts and Judicial Branch activities; collaborates with legal service providers to assist pro se customers of the court.
MINIMUM QUALIFICATIONS:

Below are the minimum qualifications that would lead to success in this role. For the education requirements listed, the equivalent number of years of related experience may serve as a substitute.
  • Graduation from an accredited four-year college or university with a bachelor's degree in business, public administration, court administration or related field; AND
  • Five years court supervisory, management and administrative experience, OR a combination of equivalent education and experience.
Knowledge, Skills, and Abilities:
  • Ability to establish and maintain effective working relationships with a wide variety of individuals within and outside of the organization: state court administration, judicial district administrators, judges, court employees, supervisor, subordinates, other governmental and private organizations, and the public.
  • Exceptional communication skills, interpersonal skills, and emotional intelligence.
  • A personal, proactive commitment to diversity and inclusion that helps to effectively foster a culturally diverse environment.
  • Ability to navigate and lead others through change and ambiguity within a complex organization. Considerable knowledge of court procedures and policies, legal documents, laws, and legal factors pertaining to the various divisions and functions of district court.
  • Considerable knowledge of the organization, operations, functions, and scope of authority of district court.
  • Considerable knowledge of automated information systems used in the court.
  • Ability to show a high degree of respect for all customers and stakeholders with diverse backgrounds, viewpoints, needs and experiences through courtesy and sensitivity.
  • Ability to plan, direct, train, and evaluate the work of professional, administrative and/or office support staff in a manner conducive to high moral and productivity.
  • Ability to understand and follow oral and written instructions.
  • Ability to make timely and sound work-related decisions in accordance with statutory mandates, rules of court, and court policies and procedures.
  • Ability to supervise the maintenance of a variety of complex records and prepare reports from such records.
  • Ability to plan, assign, coordinate, supervise, and manage the work of subordinate employees engaged in a variety of court clerical activities.
  • Ability to express ideas concisely and clearly, orally and in writing.
  • Ability to analyze, recommend, and implement changes and strategic plans.
  • Ability to operate at an executive level with judges, court leaders, justice partners and the public and maintain effective working relationships with others.
  • Ability to develop and implement organizational change initiatives. Ability to relate to individuals both within and outside the court system through appropriate communication styles.

PHYSICAL DEMANDS:

Work involves remaining in a stationary position most of the time in front of a computer, using a keyboard, mouse, and telephone. Regularly operate a computer and other office equipment. Occasionally move about the work site to access file cabinets, office equipment, etc.

SUPPLEMENTAL INFORMATION:

This is a primarily in office position with limited remote work opportunities

All employment offers may be rescinded if the required criminal background check identifies job related convictions.

About Us

Why Work for Us?

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.

Employee Benefits

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Careers at the Minnesota Judicial Branch Careers. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 10thDistrictHumanResources@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

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