Payroll Leave Accountant

POSITION DESCRIPTION

Revised 10/24

JOB TITLE: Payroll/Leave Accountant SALARY RANGE: 9

REPORTS DIRECTLY TO:
Finance Director

GENERAL DESCRIPTION:

Responsible for the payroll functions of SCMCAA, ensuring pay is processed on time, accurately and in compliance with government regulations.

Assists with maintenance of general ledgers, journals and supporting documents for assigned programs. Assists in generation and preparation of financial reports and report documentation.

SPECIFIC RESPONSIBILITIES:

1. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

2. Processes payroll to include: Assure accuracy of time and mileage, return erroneous documents to supervisors. Process payroll reports. Check reports for accuracy and process payroll.

3. Monitors assigned payroll activities and/or program components (e.g. County, State, and Federal agencies, tax laws, FMLA, garnishments etc.) for the purpose of ensuring compliance with established financial, legal and/or administrative requirements.

4. Reviews payroll and a variety of insurance-related information (e.g. payroll reports, FMLA, requirements, etc.) for the purpose of ensuring accuracy of payroll and insurance records.

5. Research discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, salary, supplements, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.

6. Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit providers, withholding versus W4, salary status, late hires, leaves of absence, separating employees, etc.) for the purpose of ensuring accuracy of records and employee payments.

7. Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, voluntary and involuntary contributions, etc.) for the purpose of maintaining accurate account balances and complying with established guidelines.

8. Prepares a variety of payroll related documents (e.g. direct deposit, W-4's, leave balances, salary, garnishments, voluntary and involuntary contributions, invoices for overpayments, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.

9. Prepares and maintains accurate records and reports of payroll transactions.

10. Maintain annual leave and sick leave records on all employees.

11. Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, benefits, leave balances, tax deposits, etc.) for the purpose of providing summaries to other personnel and/or ensuring compliance with established guidelines.

12. Ensure that the payroll is reconciled, reviewed and ready to be processed and forwarded to the bank/employees.

13. Assists with assigned journals and ledgers, including posting of receipts and cash disbursements.

14. When necessary prepares journal entries for assigned records; present to supervisor for approval; close books and prepares balance tape on general ledger. Prepares written trial balances as required.

15. Prepares allocations and journal entries.

16. Prepares financial and statistical reports, as assigned.

17. Check accuracy of invoices and request for payment. Check files to assure non-duplicate payment. Present to supervisor for final approval.

18. Maintain files of invoices and payroll expenditures for assigned programs.

19. Assists with financial monitoring and audits.

20. Perform additional duties as assigned by supervisor.

KNOWLEDGE, SKILLS AND ABILITIES:

1. Bachelor's degree in accounting preferred, 3 years relevant experience accepted.

2. Extensive knowledge of payroll functions including preparation, balancing, internal control and payroll taxes.

3. Knowledge of double-entry bookkeeping methods, financial record keeping and basic accounting principles and some application experience, either on the job or through educational classwork.

4. Proficient with Windows Operating System, Microsoft Office Suite or related software, as well as accounting/payroll software.

5. Knowledge of basic office filing techniques and procedures.

6. Must possess strong organizational skills.

7. Knowledge of federal and state non-profit employer tax filing requirements and employer liability payments and reporting requirements under federal and state laws.

8. Ability to communicate effectively and work with management staff and other agency personnel.

9. Ability to follow oral and written instructions.

10. Ability to remain flexible.

11. Ability to handle accounting records and sensitive agency information in a confidential manner.

12. Personal qualities of integrity, credibility and a commitment to SCMCAA's mission.

13. Ability to work independently in the absence of supervisor.

14. Ability to multi-task while also being highly detail oriented.

15. Ability to analyze and interpret fiscal procedures and operations.

I accept the duties and responsibilities as outlined in this position description. This position is not exempt from the overtime provisions of the Fair Labor Standards Act.

Signature of Employee: Date: