Current jobs related to Meeting Coordinator - Glenview - American College of Chest Physicians

  • Meeting Coordinator

    4 weeks ago

    Glenview, United States American College of Chest Physicians Full time

    Primary PurposeResponsible for planning and executing the logistics for HQ meetings, live learning courses, Industry Immersion courses. Responsible for travel communications and housing in the Meetings and Events Department to achieve CHEST goals. Essential Functions/Responsibilities1. Demonstrate a passion for crushing lung disease and embody CHEST values:...

  • Meeting Coordinator

    1 month ago

    Glenview, United States American College of Chest Physicians Full time

    Primary PurposeResponsible for planning and executing the logistics for HQ meetings, live learning courses, Industry Immersion courses. Responsible for travel communications and housing in the Meetings and Events Department to achieve CHEST goals. Essential Functions/Responsibilities1. Demonstrate a passion for crushing lung disease and embody CHEST values:...

  • Administrative Coordinator

    2 weeks ago

    Glenview, Illinois, United States Beacon Hill Full time

    Position Overview:Our client, a dynamic organization, is seeking an Administrative Coordinator to deliver high-level administrative assistance to the executive leadership team. This role involves anticipating the requirements of the team, providing organizational support, managing schedules strategically, coordinating meetings, and arranging travel...

  • Operations Coordinator

    1 week ago

    Glenview, Illinois, United States Holiday Bright Lights Full time

    Job DescriptionHoliday Bright Lights is seeking a highly skilled and detail-oriented Executive Support Specialist to join our team. As a key member of our operations team, you will play a critical role in driving the implementation and growth of our retail programs.Key Responsibilities:Manage pricing and data entry across multiple internal and client-based...

  • Quality Control Coordinator

    6 days ago

    Glenview, Kentucky, United States ZeoChem Full time

    Job SummaryZeoChem is seeking a Quality Systems Coordinator to oversee the quality assurance program for its chemical manufacturing facility. The ideal candidate will have experience with quality management systems, document control, and continuous improvement.Key ResponsibilitiesMaintain quality processes and procedures for site quality systemsLead local...

  • Quality Management Coordinator

    6 days ago

    Glenview, Kentucky, United States ZeoChem Full time

    Job SummaryZeoChem is seeking a highly skilled Quality Assurance Coordinator to oversee the quality assurance program for its chemical manufacturing facility. The ideal candidate will have experience with quality management systems, document control, and continuous improvement.Key ResponsibilitiesMaintain quality processes and procedures for site quality...

  • Service Coordinator

    6 days ago

    Glenview, Illinois, United States FIELDS CHRYSLER JEEP DODGE RAM (GLENVIEW) Full time

    **Job Summary**Fields Chrysler Jeep Dodge Ram (Glenview) is seeking a highly skilled and detail-oriented Customer Service Coordinator to join our team. As a key member of our customer service team, you will be responsible for providing exceptional customer service, ensuring a positive experience for our clients, and supporting the overall success of our...

  • Civil Engineer

    2 days ago

    Glenview, Illinois, United States ESPO Corporation Full time

    Job Title: Civil Engineer, P.E.Job Type and Duration: Direct HireOur client, a leading technical recruiting and staffing company, ESPO Corporation, is seeking a successful Professional Engineer to join their team in providing exceptional service to clients.Responsibilities:Design and coordination of various projects from initial client contact through...

  • Administrative Support Coordinator

    2 weeks ago

    Glenview, Illinois, United States Holiday Bright Lights Full time

    Company Overview:Holiday Bright Lights (HBL) has been illuminating the holiday season for over a decade. As a direct wholesaler, we specialize in offering retail outlets and professional decorators a comprehensive range of commercial-grade holiday lighting and decor products. Our extensive selection includes vibrant LEDs, decorative foliage, and trees,...

  • Administrative Support Coordinator

    2 weeks ago

    Glenview, Illinois, United States Holiday Bright Lights Full time

    Company Overview:Holiday Bright Lights (HBL) has been illuminating the holiday season for over a decade. As a direct wholesaler, we specialize in providing commercial-grade holiday lighting and decor products to retail stores and professional decorators. Our extensive range includes vibrant LEDs, foliage, and trees, making us the go-to solution for all...

  • Patient Services Coordinator I

    1 month ago

    Glenview, United States Illinois Bone and Joint Institute LLC Full time

    Job DescriptionJob DescriptionDescription:Illinois Bone and Joint Institute is excited to announce a MRI Patient Services Coordinator opportunity to join our MRI Services team at our Glenview MRI location!IBJI is looking for a professional, flexible and positive Patient Services Coordinator to join our MRI Office team, adding to a great working culture at...

  • Rehabilitation Patient Access Coordinator

    1 week ago

    Glenview, Illinois, United States Northwestern Memorial Healthcare Full time

    Job OverviewAt Northwestern Medicine, we prioritize a patient-centered approach that enhances our reputation as a leader in the healthcare sector. As a key member of our organization, you will contribute to our mission of improving healthcare delivery across various settings.Position Details:This is a full-time role requiring 40 hours per week, located at...

  • Community Life Coordinator

    4 days ago

    Glenview, Illinois, United States Christian Career Full time

    Job DescriptionJob Summary:We are seeking a highly motivated and enthusiastic Community Life Coordinator to join our team at Institute For Community. As a Community Life Coordinator, you will play a vital role in building and maintaining a strong sense of community among our residents.Key Responsibilities:Community Building: Facilitate connections between...

  • Patient Services Coordinator II

    1 month ago

    Glenview, United States Illinois Bone and Joint Institute LLC Full time

    Job DescriptionJob DescriptionDescription:Thanks to our continued growth and expansion, IBJI is excited to announce a Patient Services Coordinator position with our Glenview physical and occupational therapy team.Illinois Bone & Joint Institute, LLC, is one of the largest independent physician-owned orthopedic practices in the United States, with 100...

  • Rehabilitation Patient Access Coordinator

    1 week ago

    Glenview, Illinois, United States Northwestern Memorial Healthcare Full time

    Job OverviewAt Northwestern Medicine, we believe that every interaction with our patients contributes to a supportive and positive environment. Our commitment to a patient-centered approach distinguishes us as a leader in the healthcare sector. As a vital member of our team, you will play a crucial role in enhancing healthcare delivery across the...

  • Community Life Coordinator

    3 weeks ago

    Glenview, United States Christian Career Part time $34,000 - $36,000

    Job DescriptionJob DescriptionCommunity Life Coordinator - Institute For CommunityAbout Institute For CommunityOver the past two decades, technological advancements and the allure of a global community have made it increasingly effortless for Institute For Community to slip into isolation in Institute For Community's daily lives. Institute For Community...

  • Logistics Coordinator

    6 days ago

    Glenview, Illinois, United States Abt Electronics Full time

    About Abt ElectronicsAbt Electronics is a family-owned business that has been a leader in the electronics, appliance, and furniture sales industry since 1936. We are committed to providing exceptional customer service and offering a wide range of products to our customers.Job SummaryWe are seeking a highly motivated and detail-oriented Warehouse Associate to...

  • Service Excellence Coordinator

    6 days ago

    Glenview, Illinois, United States Fields Auto Group Full time

    **About Fields Auto Group**We believe that our employees are our greatest asset, and we strive to create a work environment that is respectful, inclusive, and supportive of their contributions to our company.**Job Summary**We are seeking a highly skilled and customer-focused individual to join our team as a Customer Service Representative. As a key member of...

  • Road Construction Project Manager

    3 days ago

    Glenview, Illinois, United States Solaris Solutions Full time

    The city of Essen is seeking a skilled professional to join Solaris Solutions as a Road Construction Project Manager. This is a full-time, permanent position in a dynamic team.The successful candidate will be responsible for:Preparing, tendering, and managing road construction projectsCoordinating with stakeholders, including utility companies, traffic...

  • Quality Assurance Specialist

    6 days ago

    Glenview, Kentucky, United States ZeoChem Full time

    Job SummaryZeoChem is seeking a highly skilled Quality Systems Coordinator to oversee the quality assurance program for its chemical manufacturing facility. The ideal candidate will have experience with quality management systems, document control, and continuous improvement.Key ResponsibilitiesMaintain and improve quality processes and procedures to ensure...

Meeting Coordinator

1 month ago

Glenview, United States American College of Chest Physicians Full time

Primary Purpose

Responsible for planning and executing the logistics for HQ meetings, live learning courses, Industry Immersion courses. Responsible for travel communications and housing in the Meetings and Events Department to achieve CHEST goals.

Essential Functions/Responsibilities

1. Demonstrate a passion for crushing lung disease and embody CHEST values: honor the team, lead with integrity, leverage passion, cultivate innovation, and have serious fun.

Housing & Travel Communications for CHEST meetings & events

  1. Work with various CHEST staff stakeholders to obtain necessary information about upcoming meetings & events.
  2. Coordinate & prepare all travel communication including travel emails to staff, faculty & members. Send reminder emails, track travel authorizations.
  3. Work with CHEST official travel agency to update travel policies, oversee airline ticket approvals, troubleshooting, reconciliations and reporting.
  4. Coordinate travel (housing, ground, and air) information, room lists, confirmations, and website information.
  5. Research information and coordinate logistics for international travel including visa applications and passport information.
  6. Work with CHEST staff to coordinate hotel blocks and execute local hotel contracts for CHSET meetings & events.
  7. Assist with communications with Direct Travel, regarding policies, airline contracts and unused ticket reports. Eventually grow into being the main point of contact.
  8. Review airline ticket approvals for tickets over $600 within 24 hours of receiving email. This requires daily (including weekend) monitoring of email.

Training Center Operations

  1. Coordinate logistics of the HQ meetings & events: ordering meals/snacks, ordering furniture as needed, scheduling cleaning services, scheduling shuttle service and sending out schedule confirmations, reconciling bills.
  2. Serve as on-site logistics support for assigned Meetings & Events at CHEST HQ. This includes early arrival, late departures, weekends, beverage/snack preparation, supplies and aesthetics of the training center during the live courses/meetings, working in tandem with catering staff to provide breakfast, lunch, and breaks depending on the needs of the meeting or course.
  3. Track supply expenses on the Training Center budget spreadsheet.
  4. Create & maintain course folders in Box to ensure all event content and needs are easily accessible to Meetings Team & other CHEST staff stakeholders.
  5. Assist Senior Meeting Planner with Auditorium, Training Rooms, and ICU room set ups and break downs to meet the needs of the courses being held in the Training Center
  6. Responsible for travel communications spreadsheet.

Other Functions/Responsibilities

  1. Manage other projects and complete other tasks as assigned.
  2. Assist in budget preparation, financial reporting and adherence of assigned meeting budget line items.

Required Qualifications and Competencies

  1. Combination of education and experience equivalent to a Bachelors degree
  2. 1 to 3 total years experience in the areas of meetings planning specifically in the hotel/travel industry
  3. Strong project management skills, including demonstrated ability to successfully complete multiple projects with conflicting deadlines
  4. Strong writing, editing, and presentation skills
  5. Excellent planning and organizing skills
  6. Interpersonal skills to be comfortable operating across Division units including taking guidance from multiple managers
  7. Confidence to perform effectively in a high-visibility environment with all levels of CHEST leadership
  8. Results oriented; detail and service oriented; positive attitude
  9. Strong sense of personal accountability.
  10. Computer literacy (Word, Excel, PowerPoint) in an Apple Mac environment
  11. Ability to accommodate occasional travel and weekend work

Preferred Qualifications and Competencies

  1. Bachelors degree
  2. Association work experience

Benefits

  • While we offer benefits that youd expect from any forward-thinking, progressive organization, we offer a lot of extras too, including the standardization of a hybrid working environment. From tuition reimbursement to parental leave, we offer the benefits that you want most.
  • Health and Wellness
  • Medical, dental, and vision insurance*; flexible spending account*; long- term and short-term disability insurance; life/AD&D insurance
  • Work/life Balance
  • 37.5-hour work week with flexible start times; Paid Time Off; Paid parental leave; Hybrid work environment; Paid holidays
  • Giving and sharing
  • 401(k) with matching contribution from CHEST*; Health club and fitness reimbursement; Employee counseling program; Reimbursement for professional memberships; Tuition Reimbursement
  • Office perks
  • Lunch & Learns; Annual Health Fair; Professional development courses; Volunteering opportunities; Annual Holiday Party; In-office Busy Breaks

Additional Information

The annual base salary range for this position is USD $59,000 to USD $62,000. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items. CHEST considers factors such as, but not limited to, the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, and market and organizational considerations when extending an offer.

CHEST is proud to be an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws.

At CHEST, our employees come from different backgrounds with various lived experiences and dynamic strengths. We strive to continuously improve our way of working to reflect our commitment to inclusion and equity and build a workforce that reflects the communities that we serve. And that means we need you Your experiences may only perfectly align with some qualifications listed in the job description. But if you are excited by this position, we highly encourage you to consider still applying. You may be just the right candidate to help us with our mission to improve patient care

This description was designed as a convenience to acquaint employees and managers with the essential elements of the position. It is solely to summarize basic duties, and it is not intended to be a contract or guarantee of employment or any specific terms or conditions of employment.

*Participation is voluntary