Proposal Coordinator

5 days ago

Tampa, United States Baker McKenzie Tampa Center Full time

The Proposals Coordinator, Global Client Pursuits (GCP) will provide support to the pitch expert team that will delegate work to them, and offer guidance, instructions, and constructive feedback throughout the pitch lifecycle, in collaboration with the regional Studio Lead. As part of their role, the role holder will be assigned to a proposal and act as a dedicated member of the pitch team tasked with developing the opportunity. They will prepare first draft proposals based on the pitch lead's brief and offer continuous support throughout the pitch life-cycle.

The Coordinator will sit in the Pitch Delivery Studio, which is based in one of the "follow the sun" shared Service Centers in Manila, Tampa, or Buenos Aires.

Shift: Monday - Friday

Flexible Schedule Between The Hours of: 9am - 7pm EST

Responsibilities:

Principally responsible for these key areas of the bid process:

1. Proposal support

  • Contribute to the team's pitch enablement strategy, which includes supporting the Delivery Studio and expert team in maintaining centralized pitch content, tools, templates, trackers, technology, and training to enable firm-wide pitch delivery by BD teams and lawyers
  • Preparing first draft proposals based on the pitch lead's brief including, gathering relevant content from Firm tools and precedents, external website, sourcing and editing CVs, Firm experience searches and preliminary selection, rate cards, formatting tasks (e.g., request image searches, cleaning of documents)
  • Developing presentation materials, including placemats for GCP-led pitches and pursuits
  • Coordinating and organizing input from multiple offices (e.g., outreach re CVs, capability matrices, deals, etc.)
  • Populating client templates and client questionnaires hosted on portals
  • Formatting and proofreading GCP-led proposals
  • On-time draft delivery of proposals and input meeting internal deadlines and requirements
  • Continued support throughout the pitch life cycle

2. Pitch- Research and Reporting

  • Research for proposal strategy development (including pre-panel planning) covering past proposals, terms & conditions, running financial reports, client research (or liaising with the research team)
  • Upload materials and edit entries in the pitch tool (Qorus) and pitch and panel trackers, following pitch submission
  • Monitoring and following up on the outcome of proposals with the pitch lead and updating the trackers accordingly

3. Pitch Enablement

  • Liaise with other of the Firm's departments to update pitch tool (Qorus) content revised/created in the context of a proposal
  • Shadow pitch experts on teleconsultations
  • Guide local offices in navigating the various pitch tools

4. Intake support

  • Be the second layer of backup for GCP's Intake team and processes regularly. (i.e., administration of pitch assessments, assignments, and SNow tracking)
  • Perform all job duties with a commitment to providing superior services to our clients, producing work products of the highest quality, and fostering an atmosphere of teamwork

Skills and Experience:

  • Bachelors degree or equivalent relevant work experience
  • Prior work experience in a business development role in a business and/or professional services environment is required
  • Hands-on experience in proposal development including writing and project management would be a significant advantage
  • Excellent writing and oral communications skills in English, including grammar, spelling, and punctuation
  • Able to take initiative, set priorities, and see projects through to completion to creatively solve problems and implement solutions
  • Excellent organizational and project management skills
  • Strong communication and interpersonal skills
  • Client service focus, flexibility, can-do attitude; motivation and enthusiasm; personal drive and energy
  • Experience in BD/ communications in professional services is advantageous
  • Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel is a must, and Photoshop is good to have
  • Using web-based and library resources for BD intelligence gathering
  • Seniority Level
  • Associate
  • Industry
  • Law Practice
  • Employment Type
  • Full-time
  • Job Functions
  • Marketing Writing/Editing

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