Accountant, Shared Services
4 weeks ago
Overview
TSNE( tsne.org )is working to build to a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team.
About our Values:
Justice -A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work.
Progress - We commit out resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible.
Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good.
Responsibilities
As TSNE’s newest initiative, Shared Services provides a one-stop solution for nonprofits, particularly BIPOC-led and -serving, seeking a trusted, mission-aligned partner to help manage “back-office” organizational finances and operations, and “front-office” consulting in organizational development, strategy, and operations. In the second phase, Shared Services will expand with the development of cooperatively owned solution-based services, encompassing finance, HR, communications, evaluation and other services. The Accounting team is responsible for all accounting functions, handling related administrative tasks, and responding to client inquiries. Our Accountants need to be flexible and skilled at multi-tasking to be successful with the varied and changing demands of the work and client needs. The Accountant is responsible for proactively researching and resolving accounting inconsistencies.
Essential Functions
Accounts Receivable - 50%
Prepare invoices for review by NPO executive director;
Submit invoices to customers for payment;
Post invoices in accounting system according to Generally Accepted Accounting Principles (GAAP) for NPOs;
Record cash receipts received on behalf of NPOs;
Maintain reconciliation systems to ensure invoices are submitted in a timely fashion and coded correctly in the accounting system;
Contact customers about outstanding receivable balances;
Work with Assistant Controller to write off bad debt;
Prepare journal entries related to AR transactions.
Accounts Payable – 40%
Audit invoice submissions;
Audit expense report submissions;
Manually enter payment request to Concur on behalf of clients as needed;
Manually enter emergency payment requests;
Monitor accounts to ensure timely payments;
Respond to issues related to invoices and payments;
Send reminder to projects for unsubmitted invoices;
Create new vendors including banking information for ACH payments as needed;
Provide Concur Invoice training and assist with Concur related issues;
Respond to disbursement inquiries;
Process monthly stipend payments via upload as needed;
Prepare journal entries related to AP transactions;
Prepare credit memos as needed.
Department Resource and Support – 5%
Act as departmental resource on AR and AP processes;
Provide operational support to accounting staff on processes, systems, and software.
General Accounting – 5%
Provide back up for all accounting functions;
Ability to proactively research and resolve accounting inconsistencies;
Participate in annual audits – prepare and review schedules, pull documentation, etc.;
Provide direct project services as needed;
Stay abreast of changes in GAAP and other regulatory requirements including Federal Cost Allowability (Cost Principles).
Complete other tasks and projects related to the job, as needed.
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