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Co-management Coordinator

3 months ago

Baton Rouge, United States Woman's Hospital Full time

The Co-Management Coordinator is responsible for organizing, planning and supporting activities of the co-management groups (HSI and PSI) and works directly with physicians, their office personnel and co-management committees. Interacts with all levels of leadership including the Boards and the Executive Committees in compliance with the medical staff bylaws, rules, regulations, and policies, Woman's Hospital Foundation bylaws, and JCAHO standards and guidelines. Performs various duties assigned by Medical Director, Committee Chairs, general membership and hospital administration.

Requirements:

  • High school diploma or equivalent required, some college preferred.
  • Three years of previous experience at the executive assistant level, preferably in a healthcare setting.
  • Thorough knowledge of bookkeeping/accounting duties to maintain financial data, accounting records, accounts payable, receivable, financial entries and reconciliations
  • Thorough knowledge of medical terminology procedures for recording and transcribing minutes
  • Knowledge composing reports and correspondence
  • Strong computer skills with knowledge of various programs and databases
Responsibilities of the Co-Management Coordinator position include, but are not limited to:
  • Plans, organizes and supports company board meetings, executive committees, sub-committees, ad-hoc committees, special projects, general membership meetings as assigned. Plans agendas with appropriate parties prior to meeting the meetings. Preparing and organizing and distributing agendas and any supportive materials prior to meetings.
  • Books meeting rooms, sends notices in advance of meetings, coordinates arrangements for refreshments, media, support personnel, etc. as needed.
  • Composes minutes, letters and reports within five days after each meeting. Submits minutes for committee approval. Follows up on actions and recommendations generated at meetings by writing/composing communications and securing responses by assigned deadlines.
  • Maintains accuracy of performance improvement initiative spreadsheet. Requests metric data monthly, with weekly follow-up. Updates metrics spreadsheets with data as received.
  • Developing and distributing PowerPoint presentations for each quarterly staff meeting.
  • Confirms accuracy of metrics data each quarter and submits for confirmation and payment processing
  • Submits for approval and group compensation on a regular basis to Boards, Executive Committees and hospital administration.
  • Manages banking account, reconciling and reporting monthly. Maintains accuracy of both QuickBooks and QuickBooks Online based on credits and debits to company banking account. Process invoices and payments on a regular schedule and as needed for each group.
  • Runs financial reports as requested. Reconciles banking accounts and reports monthly to the boards of directors
  • Organizing and submitting accounting data to companies' accountant each year to ensure timely tax documentation and filing. Distributing tax documentation to each company's membership in a timely manner.
  • Insuring timely renewal of companies' directors and officers' insurance coverage and general liability insurance coverage each year.
  • Drafts monthly Medical Director reports, including accomplishments and work plans. Submits to Medical Directors and Hospital Administration for review and approval each month.
  • Sending invitations to join each company to newly eligible physicians. Processing applications for co-management membership and maintaining up-to-date contact information and membership lists for each company.
  • Revises Medical Staff Services monthly calendar for HSI and PSI to include call schedule, hospital committees on which members participate and recurrent meetings. Distributes to appropriate parties.
  • Maintains the co-management groups websites. Notifies appropriate hospital contacts to update data each month. Posts notices, meeting minutes and other appropriate data as needed.
  • Creates, maintains and updates policies as required.
  • Checks any correspondence regularly and responds within two business days.
  • Checks mailbox at least weekly; opens and distributes mail as appropriate.
  • Provides administrative support to Medical Directors and committee chairs as indicated, including writing letters, memos and articles for physician communication.
  • Maintains files for correspondence; documents and retains in accordance with retention policies.
  • Assists with special projects as requested.
  • Performs other tasks as requested by the co-management group and hospital leadership.


Hours

Part-time

Primarily remote; On Campus for required meetings

Pay

$20.82 to $33.31; based on experience

A Work Experience with Purpose

Woman's is one of the largest specialty hospitals for women and infants in the United States. We are recognized throughout the country for our innovative programs, and we pride ourselves in surpassing the expectations of those we serve. Providing exceptional patient care and creating exceptional patient experiences are at the center of what we do at Woman's. Our team consistently exceeds state and national benchmarks for patient satisfaction.

Our employees, organizational culture, mission, vision, values, and benefits make Woman's a best place to work. In fact, for the 17th year in a row, Woman's has been recognized as a Best Place to Work by Modern Healthcare - making us the only healthcare organization to earn the distinction every year since the program's inception. We are proud of the level of care our staff provides to our patients and each other.

We are an equal opportunity employer and value diversity and inclusion at Woman's Hospital. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law.