Contracts Administrator Assistant

1 month ago

National City, United States SOUTH BAY SAND BLASTING & TANK CLEANING, INC. Full time
Job Description

SOUTH BAY SANDBLASTING & TANK CLEANING, INC. located in San Diego, CA is a shipyard related subcontractor looking to hire a Contracts Administrator Assistant.

Job Summary

We are seeking an organized and detail-oriented Administrative Assistant to join our team and oversee the generation, publication, and maintenance of work orders. The successful candidate will play a crucial role in ensuring the smooth operation of our project management processes.

Must be in San Diego California, we are not looking to relocate candidates at this time.

Key Responsibilities:

Generate/Publish Basic Work Orders:
  • Create work orders for various types of availabilities, including CNO and CMAV, as well as stand-alone work items under Government Delivery Orders.
  • Establish and maintain a binders for Management and digital work order file containing essential contract information.
  • Publish modification work orders funded for growth and new work to existing basic work orders, including the establishment of binders for new MODs that are quoted and funded.
Publishing Requirements:
  • Send all published work orders to our Production team and Accounting departments via email.
Generate & Maintain Production Progress Reports:
  • Establish and maintain Production Progress Reports for all availabilities.
  • Send, receive, and review Production Reports
Report Maintenance and Entry:
  • Manage various financial report entries.
  • Follow up with customers as needed when Purchase Orders are not issued promptly.
Requirements:
  • Proven experience in administrative support roles, preferably in a project management
or construction environment.
  • Proficiency in Microsoft Office Suite and project management software.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Effective communication skills, both written and verbal.
  • High school diploma or GED, B.A., Technical/Vocational trade school, or apprenticeship
  • College degree preferred.
Working Environment and Physical Demands:

Must be able to sit and stand, will be in an office setting, must be flexible to work varying schedules and hours as needed (fulltime). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other requirements:

This employer participates in E-Verify. Ability to read technical English is a must. Must be authorized to work in the U.S. Must be able to pass background screening to obtain access to all Shipyards.

To respond to this ad, you:
  • MUST provide us with a resume

If all requirements listed above are not provided your application will not be considered.

Please respond to this ad on our website:

Women, veterans, and their spouses are encouraged to apply.

We are an Equal Opportunity Employer. EEO/AA M/F D/V

Job Type: Full-time

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