Listing Coordinator

3 weeks ago


Palm Harbor, United States Tillung Tampa Bay Full time
Description

We're looking for a proactive, highly-organized listing coordinator to play a key role on our growing team. You'll work with sellers throughout their entire listing process, compile listing information and research for comparable properties, assist homeowners with completing contracts, and enter MLS listings in the database. You'll also assist in the preparations to prepare homes to sell, schedule showings, attend showings and generate reports to display sales activity.

Our ideal candidate can operate with a high level of professionalism and juggle multiple listings efficiently, all while staying focused and helping others with a smile. If you love the idea of stepping into a versatile role and working closely with others, start your application today

Responsibilities

Reports
•Prepare start-of-day and end-of-day reports to keep the team informed about listing progress.

Pre-Listing
•Research HOA, deed restrictions, and management companies.
•Gather essential documents such as surveys, flood elevation certificates, and flood insurance details.
•Maintain a vendor list for necessary services.
•Check for rental and pet restrictions.
•Understand property rules and regulations.
•Determine what's covered by maintenance fees.
•Assist sellers in completing required listing paperwork.

Listing Agreement
•Email all required listing documents to the seller.
•Order any necessary items, such as cookies or promotional materials.

Home Preparation
•Schedule vendors, including stagers, painters, landscapers, window cleaners, and deep cleaning services.
•Review and compare quotes from vendors.
•Coordinate appointments with sellers for access to the property.

Listing Photos / Video
•Order listing photos, videos, and any special features like Zillow 3D tours.
•Be on-site for photos and videos, coordinating with agents and owners.
•Manage the upload and arrangement of photos in MLS.

Install Lockbox Sign
•Order and install signs as needed.
•Obtain spare keys from sellers.
•Update listing information in Supra.com.
•Verify that sign and lockbox installations are correct.
•Oversee the check-in and check-out of lockboxes by agents.
•Consider the use of combo lockboxes.

Manage Seller's Schedule for Showings
•Scheduling all showings.
•Set up ShowingTime according to the seller's requirements.
•Ensure accurate scheduling of showings.
•Attending showings.

Launch in MLS
•Input and launch all listings in MLS.
•Launch listings on Co-star/Loopnet (for Commercial listings only).
•Insert photos and videos.
•Verify that videos and photos are properly displayed on websites.
•Input open house dates in MLS.
•Notify the client when the listing is live, including providing relevant materials.

Listing Marketing
•Coordinate coming soon agent announcements via email blast.
•Send just-listed email blasts through Follow-Up Boss.
•Notify and share with the seller when social media marketing is launched.
•Plan open house events (see Open House Scheduling below).

Manage Open House Scheduling
•Coordinate open house and broker's open times with the seller.
•Market open houses, update MLS information, and advertise to neighbors.
•Plan for food and refreshments for open house events.
•Review the Marketing Plan Weekly and Ensure Implementation.
•Conduct weekly reviews of the marketing plan.
•Prepare appraisal packets when necessary.
•Monitor home inspections and showings.

Property Checks of Vacant Properties (If Owners Aren't Local)
•Conduct weekly property checks on vacant properties, ensuring they are well-maintained.
•Notify if any issues need attention.
•Provide Weekly Listing Activity Updates to the Sellers Team (Every Monday).
•Share showing time reports, open house visitation numbers, and marketing and advertising analytics reports.
•Update the team during Tuesday sales meetings.

Join Meetings
•Attend Tuesday team meetings and coach meetings on Tuesdays and Wednesdays.

TC Back-up
•Respond to agent inquiries and questions.

Additional Requirements:
•Hold a real estate license.
•Schedule and coordinate quarterly events.
•Be available for daily phone calls and possibly after-hours assistance.
•3 character reference.

Qualifications

•A real estate license is required.
•Must have 2-5 years of experience.
•Strong organizational and communication skills.
•Attention to detail and ability to manage multiple tasks.
•Previous experience in a similar role is a plus.
•Proficiency in real estate software and MLS systems.
•Excellent customer service and interpersonal skills.
•Self-motivated and able to work independently.
•Availability for occasional after-hours work and meetings.
  • Move-in Coordinator

    3 days ago


    Palm Harbor, United States St. Mark Village Full time

    **OVERVIEW**: Coordinates Residents moves in and out of Independent Living and transfers from Independent Living to Assisted Living. Provide prospective Residents with information regarding Admission requirements for Independent Living. **RESPONSIBILITIES**: Include the following. Other duties may be assigned. - Leads countdown to move-in. - Keeps...


  • Palm Harbor, United States Trinity Health Full time

    **Employment Type**: Full time **Shift**: Day Shift **Description**: - Drives communications, marketing, and branding strategies and their execution. Serves as public information officer. Leads and collaborates on all community outreach functions including listening, convening, and training. Oversees event management and coordination. Coordinates...

  • Volunteer Coordinator

    1 month ago


    Benton Harbor, United States CASA of Southwest Michigan Inc. Full time

    CASA of Southwest Michigan, Inc. CASA Advocate Coordinator **GENERAL DESCRIPTION**:The Advocate Coordinator will assist the CASA Executive Director in sustaining the CASA Program and specifically, operations in Berrien County, Michigan. This is a multifaceted position supporting and mentoring a core group of CASA Volunteer Advocates who provide direct...

  • Safety Coordinator

    2 days ago


    Burns Harbor, Indiana, United States ABM Industries Full time

    The Safety Coordinator's mission is to promote a strong safety culture and healthy workenvironment. You will be responsible for developing and implementing safety programs, enforcing policies, and conducting training, inspections, audits, and job safety analysis to ensure compliance with the ABM safety program and local, state, federal, and various...


  • Palm Harbor, United States ProMedica Health System Full time

    $2500 SIGN ON BONUS This LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that resident’s needs are...


  • Palm Harbor, United States ProMedica Health System Full time

    $2500 SIGN ON BONUS This LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that resident’s needs are...


  • Palm Harbor, United States ProMedica Health System Full time

    $2500 SIGN ON BONUS This LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that resident's needs are...


  • Palm Harbor, United States ProMedica Health System Full time

    $5000 SIGN ON BONUS This LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that resident’s needs are...


  • Palm Harbor, United States ProMedica Health System Full time

    $5000 SIGN ON BONUS This LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that resident's needs are...


  • Palm Harbor, United States ProMedica Full time

    Job Description:$2500 SIGN ON BONUSThis LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that...


  • Palm Harbor, United States ProMedica Full time

    Job Description:$2500 SIGN ON BONUSThis LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that...


  • Palm Harbor, United States ProMedica Full time

    Job Description:$5000 SIGN ON BONUSThis LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that...


  • Palm Harbor, United States ProMedica Full time

    Job Description:$2500 SIGN ON BONUSThis LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that...


  • Palm Harbor, United States ProMedica Full time

    Job Description:$2500 SIGN ON BONUSThis LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that...


  • Palm Harbor, United States ProMedica Full time

    Job Description:$5000 SIGN ON BONUSThis LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that...


  • Palm Harbor, United States ProMedica Full time

    Job Description:$2500 SIGN ON BONUSThis LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that...


  • Palm Harbor, United States ProMedica Full time

    Job Description:$2500 SIGN ON BONUSThis LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that...


  • Palm Harbor, United States ProMedica Health System Full time

    $5000 SIGN ON BONUS This LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that resident's needs are...


  • Palm Harbor, United States ProMedica Health System Full time

    $2500 SIGN ON BONUS This LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that resident's needs are...


  • Palm Harbor, United States ProMedica Full time

    Job Description:$2500 SIGN ON BONUSThis LPN position is a staff position that has direct care responsibilities as well as supervisor responsibility for caregivers. The Licensed Practical Nurse - LPN is responsible for supervising nursing personnel to deliver nursing care and within scope of practice coordinates care delivery, which will ensure that...