Accounts Payable Coordinator
3 weeks ago
Job Description
Job Description
THE POSITION
Reporting to the Director of Finance, the Accounts Payable Coordinator processes all of the company’s accounts payable (A/P) in an efficient and timely manner.
The ideal candidate will be a committed and dedicated team player with good problem-solving skills, a positive attitude and the ability to maintain good vendor and employee relations.
KEY RESPONSIBILITIES
· Maintain a thorough understanding of all A/P functions, company policies and procedures, financial information systems and business relations, as well as external vendors
· Perform timely processing of all invoices from external vendors (both domestic and international) and ad hoc check requests for vendor invoices in the A/P system, by strictly following all internal policies and procedures
· Timely and accurately process employee Expense Reports and ad hoc employee payment requests, in accordance with reimbursement policy
· Verify the accuracy of vendor invoices, Expense Reports and ad hoc payment requests submitted for processing
· Research and resolve any discrepancies or issues related to vendor invoices, Expense Reports, and ad hoc payment requests; coordinates with relevant employees or department heads to ensure any such discrepancies or issues are resolved in a timely fashion
· Proactively communicate and follow up with relevant employees and department heads in regards to invoices and payment requests containing discrepancies or issues until satisfactory resolution
· Prepare and distribute checks to vendors and employees in a timely and accurate manner
· Perform timely vendor statement reconciliations for both domestic and international vendors
· Maintain organized files of open and closed AP invoices in accordance with department standards
· Set up vendors, employees, and payment terms in Friedman/AS400 and in-house system
· Process and audit 1096 and 1099 Forms for submission to IRS
· Prepare cash voucher for refunds from vendors
· Research returned checks/credits for reconciliation and reconcile discrepancies
· Work closely with IT department to implement process improvements
· Create or update documentation of guidelines and procedures related to A/P workflows periodically as necessary
· Communicate with vendors and/or internal departments on past due invoices and other related issues
· Evaluate process flows within the A/P cycle and make ongoing recommendations for process improvement
· Perform other duties, analysis and projects as assigned.
QUALIFICATIONS
· Bachelor’s degree in Accounting or a business-related major from an accredited college is preferred
· 2-3 Years of Accounts Payable experience, manufacturing industry experience a plus
· Experience with a Friedman/Frontier a plus
· Strong work ethics and team player with excellent communication skills – written & oral
· Experience in high volume accounting departments and ability to meet deadlines and work under pressure
· Strong personal organization and time management ability with attention to detail
· Possess a great attitude and good analytical skills and ability to multi-task
· Ability to understand follow directions and procedures precisely and consistently while maintaining focus and energy
· Possess high customer service orientation with vendors and internal customers
· Ability to deal sensitively with confidential material
· Proficiency in Excel, Windows and Word
· Adept to learning new software solutions and apply continuous process improvements
Company Description With 22 manufacturing plants throughout North America, JM Eagle manufactures the widest array of high-grade, high-performance polyvinyl chloride and high-density polyethylene pipe across a variety of industries and applications including utility, solvent weld, electrical conduit, natural gas, irrigation, potable water and sewage.
JM Eagle is the world’s largest plastic pipe manufacturer—an innovative leader that combines advanced technology with superior customer service to create the industry’s most sophisticated and diverse products. JM Eagle gives its customers a significant competitive advantage in the marketplace with the greatest capacity and geographic reach.
JM Eagle joins the strengths of two industry-leading plastic pipe producers, including complementary product lines as well as specialty pipe and unique product innovations. We’re committed to serving each and every customer in the best way possible. Through this merger, we look forward to strengthening our existing relationships, and developing new ones in the future. JM EagleTM remains committed to our core value of delivering life’s essentials through the most eco-friendly plastic pipe products on the market. We pride ourselves on being able to illustrate the vital role our products play in improving and maintaining the health and quality of life throughout the world. We will continue to manufacture plastic pipe to serve the world’s growing needs.
Company Description
With 22 manufacturing plants throughout North America, JM Eagle manufactures the widest array of high-grade, high-performance polyvinyl chloride and high-density polyethylene pipe across a variety of industries and applications including utility, solvent weld, electrical conduit, natural gas, irrigation, potable water and sewage. \rJM Eagle is the world’s largest plastic pipe manufacturer—an innovative leader that combines advanced technology with superior customer service to create the industry’s most sophisticated and diverse products. JM Eagle gives its customers a significant competitive advantage in the marketplace with the greatest capacity and geographic reach.\r JM Eagle joins the strengths of two industry-leading plastic pipe producers, including complementary product lines as well as specialty pipe and unique product innovations. We’re committed to serving each and every customer in the best way possible. Through this merger, we look forward to strengthening our existing relationships, and developing new ones in the future. JM EagleTM remains committed to our core value of delivering life’s essentials through the most eco-friendly plastic pipe products on the market. We pride ourselves on being able to illustrate the vital role our products play in improving and maintaining the health and quality of life throughout the world. We will continue to manufacture plastic pipe to serve the world’s growing needs.
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