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Senior Property Manager

2 months ago

Austin, United States HOUSTON APARTMENT FOUNDATION Full time

Our Story About You: You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.If this sounds like you, well, then you will love the culture at Avison Young About Us: Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview Reporting to the Director, Property Management, the Senior Property Manager is responsible for heading up the property management team for the property or portfolio as assigned and for ensuring the performance of the duties outlined below.

Responsibilities Functional responsibilities of the Senior Property Manager include, but are not limited to the following:

Management & Operations:

is responsible for expense control and maximizing value received for dollars spent.

is responsible for the day-to-day operations of the property and its employees, and contractors associated with the assigned property

coordinating the maintenance of the mechanical, electrical, plumbing and HVAC systems, as well as the materials, supplies, tools, and equipment necessary for the building operation

is responsible for the training and mentoring of personnel. Subject to discussions with the Director, Property Management, provide input regarding hiring/firing of personnel that would report to this position

ensures records and data pertinent to the various operations are kept in an orderly fashion

is responsible for the preparation of premises for tenant occupancy

is responsible for operating the properties within the approved property budget

is responsible for the maintenance of good landlord/tenant relations. This includes regular site tours and meetings with the tenants and landlord/client

is responsible for all aspects of purchasing, security, life safety systems, employee relations for operating personnel, utilities, capital improvements, day to day repairs and maintenance, tenant construction and any other functions that are necessary to operate and maintain within the guidelines set by the client. This includes approving all purchase orders and related invoices

is responsible for establishing and monitoring of ongoing preventative maintenance programs in each property, constantly analyze these programs, ensuring that the programs are being carried out, and training and coaching staff in this regard where necessary

is responsible for establishing and maintaining an ongoing system of property information so as to ensure that all relevant materials such as original drawings, specifications, value and rental values, and current physical descriptions are readily available.

contributing and compiling a general information bank in all relative work areas

is responsible for preparing and obtaining approval from the owners of the annual property budget, monitoring, and analyzing to ensure the budgets and contracts are on target, while maintaining the highest possible results

is responsible for regularly inspecting the property using approved forms and standards to assure that all established programs are being carried out efficiently and properly, and to verify that proper maintenance is being done, and determine conditions which may require future action

is responsible for generating a monthly detailed report on the activity generated for each property and to communicate objectives, problems, and innovations to the owners. The report is to discuss financial, operational, leasing and tenant matters in detail

is responsible for assisting leasing agents in all aspects of new and renewal tenant leasing and including obtaining cost estimates for the installation of new and renewal tenants and contracting for tenant improvements. Review all offers received in detail and provide concise written recommendations to the owners/asset managers.

Is responsible for the review of all leases and preparation of the Lease Summaries for input into the accounting system.

is responsible for reviewing all tenant improvement plans, ensuring that they meet regulatory requirements and coordinating construction within the building. Prior to move in, the Property Manager is to ensure that the lease is fully executed.

ensuring the landlords’ obligations to the tenants are satisfied in accordance with the lease documents, and to ensure that the tenants perform in accordance with the agreements to lease. Special attention is to be given to tenant insurance.

This also includes timely collection of rents and the collection of arrears

is responsible for preparing and submitting concise presentation/written reports on property management concerns/functions to Owners, Asset Managers or Senior Property Manager as required

is responsible for inspecting the property on a regular basis and implementing programs necessary to maintain the buildings to the highest possible standard

is responsible for familiarizing himself/herself with the terms, conditions and responsibility of the Management Agreement pertaining to the property and execute the obligations contained therein, in relation to property management

Marketing:

Develop short and long-term marketing strategies for the properties, as required

Co-ordinate tenant and customer relations and implement comprehensive communications strategy

Project the properties image in line with Owner and Avison Youngs posture as a good corporate citizens and business leaders in the community

Foster positive tenant, consumer, community, and philanthropic relationships

Initiate market research programs and keep current on market area changes, consumer, and business trends as well as industry and competitive activities

Plan and execute special projects as required

Specific Accountability:

The specific accountability of the position requires the incumbent to:

Finance: assure that monthly reports and annual budgets are established and maintained, and that client reporting deadlines are met.

Personnel: assure that manpower needs are met with the highest quality staff in the most efficient and professional manner.

General Projects: ensure that the buildings are maintained to the standards set by Avison Young and the real estate industry at large.

Qualifications

Minimum ten (10) years management experience in the real estate/property management area with a proven track record.

Post-secondary education at a university or college level preferably in a real estate or business-related area.

Any designations for programs completed in the real estate sector are an asset as would be prior 3rd party management experience.

Our Equal Opportunity Commitment Avison Young practices as an equal opportunity employer in all services locations around the world.

We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY

Benefits offered to full time W2 employees:

Traditional and Roth 401k with generous employer match and immediate vesting

12 weeks of Paid Parental Leave after one year of tenure

Medical, Dental, Vision Insurance

Company paid Life and AD&D Insurance

Company paid Short & Long-Term Disability

Voluntary Critical Illness and Accident Coverage

Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits

Wellness program

Employee Assistance Program (EAP)

Work-Life Balance

Competitive paid vacation days

2 personal/wellness days

Paid holidays plus 2 floating holidays

Annual volunteer day for Day of Giving

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