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Electoral Operations Specialist

3 months ago

Hamtramck, United States Michigan Organizing Project Full time

Job Type

Temporary

Description

TITLE: Electoral Operations Specialist

LOCATION: State-wide (Michigan) - Hybrid Position

ANNUAL COMPENSATION: $58,240

POSITION DURATION: This position is considered temporary and will conclude on November 22nd, 2024. Positions may be extended (subject to funding and circumstance) following the 2024 election.

POSITION SUMMARY

MI United's Theory of Change:

Michigan United is building a vibrant, inclusive movement in Michigan where community members are organizing to build power to affect change at local, state, and national levels. We are working to dismantle systemic barriers perpetuating inequality by building power. Michigan United defines power as the ability to act, and it comes in the form of organized people and organized money. We focus on issues from a racial, economic, and gender justice lens. We are a hub of people-centered leadership development, issue organizing, and civic power building. We are movement builders.

Michigan United's theory of change is rooted in our core values. We start from the position that everyone deserves the opportunity to reach their full potential and live with dignity. We're committed to bridging gaps and fostering unity across different communities, recognizing that our destinies are linked in the fight for equity and justice.

Michigan United is dedicated to dismantling white supremacy, economic injustice, and patriarchy, transforming lives through tangible victories and leadership development. We believe in the power of a united community driven by a shared vision and strategic action, capable of making significant impacts at local, state, and national levels. Our focus on organizing communities, training leaders, and tackling systemic barriers is crucial in shaping Michigan's future.

Our commitment to a movement that reflects our multiracial base is at the core of our work, guiding us as we organize and mobilize communities, build collective power, and seek just outcomes. We are steadfast in these principles, aiming to create a Michigan where government and economy are inclusive, accountable, and equitable.

Michigan United's approach is grounded in practicality, driven by our values, and focused on building a state where dignity, equity, and justice are realities, not just aspirations. Through strong relationship-building, continuous leadership development, and strategic collective action, we pave the way for the radical, systemic changes our communities need and deserve.

The electoral operations specialist plays a pivotal role in ensuring the success of the electoral team and incoming staff by providing essential support. This position collaborates closely with electoral staff, the Finance and Operations Director, and the Operations Assistant. This role demands strong communication, collaboration, and organizational skills.

ESSENTIAL FUNCTIONS

  • Send offer letters to incoming staff.
  • Assist with the onboarding paperwork if fellows need assistance.
  • Keeping accurate records of mileage tracking and reimbursements for the fellows and electoral management staff.
  • Ensuring hours reported are accurate for compliance purposes, as well as submitted on time to ensure payroll is processed on time.
  • Maintaining the program's integrity by ensuring all data entered is factually correct by making quality assurance calls.
  • Ordering supplies for the electoral team and maintaining detailed records of expenses.
  • Ordering food for orientations or special events in relation to the election.
  • Ensuring staff are trained before going into the community.
  • Ensuring offboarding of fellowship staff is followed and all programmatic materials are returned and logged.
REQUIREMENTS:
  • A commitment to MI United Action's theory of change and a strong commitment to racial, gender, and economic justice and their intersections, both inside and outside the organization
  • A desire to learn and grow as a leader and develop skills
  • Not required, but would be advantageous to success in this role : A high-energy, self-starter capable of executing plans and implementing creative solutions to problems. Ability to work with a team to achieve a common goal
WORK ENVIRONMENT

Employees can be hybrid but must be based in the State of Michigan. Team members are located throughout the state, with our headquarters being in Detroit. There will be in-person events, meetings, and activities. Our work schedule is standard business hours with flexibility. Evenings and weekends are occasionally required. There will be periodic travel around the state, with intermittent out-of-state travel.

BENEFITS
  • Health Insurance and a $600/year Health Savings Account or monthly Health insurance stipend are available after 90 days of employment
  • Individual Retirement Account (IRA) after earning at least $5,000 within the preceding two year period
  • Internet and phone stipend of $125 a month
  • Paid time off accruing at 4.616 hours every 2 weeks (subject to blackout dates around primary and general elections)
  • Paid sick time policy beginning at 16 hours and accruing up to 80 hours
  • Floating Holiday Policy
  • Mileage reimbursement policy
OUR COMMITMENTS:

DISABILITY, DIVERSITY, EQUITY, AND INCLUSION

MI United / MI United Action is an Equal Opportunity Employer; womxn, people of color, persons with disabilities, and LGBTQIA people are strongly encouraged to apply.

DEVELOPMENT

MI United / MI United Action believes in transformational, not transactional, organizing. We take seriously our duty to develop our members, volunteers, leaders, and staff into the next generation of this movement's leaders. Previous staff, current members, volunteers, and leaders are STRONGLY ENCOURAGED to apply.

APPLICATION DETAILS
  • Submit resume, statement of interest, and three references (at least two references must be work-related, one may be personal)
  • You may apply via Paylocity. If you are having difficulties uploading your materials to Paylocity, please send them via email to resumes@miunited.org. Please do not submit your resume to both Paylocity and our email.
  • Please put the name of the position you are applying for in the email subject line
  • Resumes that do not adhere to these instructions will be discarded

ORGANIZATIONAL BACKGROUND

Michigan United is a statewide organization of community members and institutions fighting for the dignity and potential of every person. Michigan United organizes along with the following issue areas: immigrants' rights, criminal justice reform, environmental justice, rural issues, healthcare, and civic engagement. Michigan United, along with Michigan United Action, our affiliated 501(c)(4), is serious about building long-term, political power with the aim of transforming our political and economic system into one that puts people and the planet first. Our main office is in Southwest Detroit, with additional offices in Kalamazoo, Grand Rapids, and Flint.

As a racial and economic justice organization, we actively encourage individuals who are underrepresented on the basis of race, ethnicity, income, gender identity, and sexual orientation, as well as those who share the life experiences of the members we serve, to apply.

Michigan United is represented by SOUL of MU & MUA (Statewide Organized United Labor of Michigan United and Michigan United Action), affiliated with the Newspaper Guild of Detroit, Local 34022. The person hired for this position will not become a bargaining unit member.