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Administrative Assistant
1 month ago
Responsibilities:
Prager Metis CPAs, LLC seeks a Front Desk Coordinator/Administrative Assistant for our National Tax Controversy practice in our Cranbury, NJ office who is a self-motivated and skilled professional with a genuine desire to embrace this career opportunity. Qualified individuals will have the opportunity to join our employee friendly corporate culture, which also offers excellent career growth.
Responsibilities:
- This role is primary to a front desk dynamic duo. It will serve as a support to other office professionals and will largely be responsible for various administrative functions and processes.
Responsibilities include but are not limited to:
- Answering phones and fielding calls including taking detailed messages and sending them to appropriate staff members.
- Assisting with calendar management including scheduling meeting with lead partners and other staff members, working with the prospect team to help manage all incoming prospective clients, scheduling team meetings, booking conference rooms and scheduling conference calls.
- Key part of our prospect team, which includes keeping our tracking spreadsheet up to date.
- Prepare and process power of attorney forms for the team.
- Manage our paperless database process.
- Back up for mail administration - picking up incoming mail from front desk, sorting/date stamping the mail, assembling FedEx packages for team members and dispersing. Sorting IRS & State Tax notices & tracking incoming brokerage statements.
- Back up to the Executive Assistants (in their absence).
- Printing documents and preparing Certified packages for team members and dispersing.
- Travel arrangements and itinerary coordination for partners.
- Ad hoc projects as needed for team members.
- Work directly with E. Martin Davidoff to organize and manage all aspects of Make a Smile Foundation.
Qualifications:
- 5+ experience as an administrative assistant preferred.
- Strong computer skills including proficiency with Microsoft office Suite, Scanning programs, Adobe, PDF management.
- Highly organized, meticulous, detail oriented.
- Outstanding time and task management skills.
- Must have ability to multi-task.
- Self-starter that takes the initiative.
- Excellent verbal and written communication skills.
- Ability to work efficiently in a fast paced, deadline driven environment.
- Ability to maintain a professional demeanor at all times
