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Controller

4 months ago

Raleigh, United States Vasquez Law Firm PLLC Full time
Description

The Controller has responsibilities for all finance operations at the firm, including but not limited to general accounting, accounts receivable, accounts payable, cash forecasting and management, tax reporting, financial planning and reporting, and ad hoc finance-based projects.

Responsibilities

•Supervises the Bookkeeper, Billing Specialist, and any vendors providing financial services, including participating in hiring/firing and giving the performance reviews. Until the positions are filled, the Controller is responsible for performing the functions of these positions.
•Oversees and executes financial systems: billing, trust account management, accounts receivables, collections, bookkeeping, expense management, accounts payables, payroll, audits, and taxes.
•Coordinate with the Owner and Senior Management Team on the Business Plan and adjustments to the Budget. Implements and ensures adherence to the Firm's annual forward-looking budget.
•Implements and ensures adherence to the Firm's Risk Management and Financial Controls.
•Assists with planning and implementing changes in the accounting system.
•Provide suggestions for the Owner for further financial controls to streamline and protect the integrity of the financials of the law firm.
•Identify and propose solutions to perceived risks.
•Assists bookkeeper and Owner/CFO with financial statements and key financial reports, prepares budgets, and advises the CFO and Owner regarding problems and proposed solutions.
•Daily monitoring of Bank Account balance, Credit Card Accounts, Deposit accounts, and Trusts accounts.
•Daily monitoring of cash payments received and billing assistance.
•Manages Accounts Payable to include receipt of vendor/subcontractor invoices in QuickBooks, verify/review for approval, process payment, and record in accounting software.
•Assist bookkeeper with Monthly Account Reconciliations including Trust accounts, accounts receivable, and all bank accounts.
•Compare and reconcile month-end payments.
•Tracks, measures, and reports on Accounts Receivables and timeliness of payments. Advises Owner/CFO of clients who have not paid and have A/R older than one billing cycle. Directs the Billing Specialist Supervisor and reports to the owner.
•Assists with A/R collection policies.
•Works with clients to address questions and concerns related to billing and payment and provides customer service to resolve issues and save relationships.
•Supervises Billing Specialist to work with the client, Merchant Service Provider, and credit card company to resolve disputes and requests for "charge back" or refund. Issues refunds with the express approval of the Owner.
•Prepares bi-weekly payroll (verifying work hours, leave time, overtime) and benefits for owner approval.
•Prepares contractor's pay for owner approval.
•Collects records of expenses of costs advanced to clients and updates the case management system and accounting system accordingly.
•Supervises Billing Specialist to monitor and manage this position (person and outputs).
•Timely preparation and delivery of bills.
•Ensures clients' adherence to terms of payment plans.
•Supervises communications with clients regarding past-due balances.
•Acceptance of payments or negotiations of installment plans in accordance with Firm policies and procedures.
•Ensures Annual Financial Statements and Reports for CPA to prepare Corporate Income Tax Returns. Prepares Annual 1099-Misc Tax Forms for Subcontractors. Prepares all other tax reports required by the state and/or federal governments
•Ensures Annual License (State/County/City) renewal.
•Provides first-level review, data gathering, and analysis as needed for strategic and operational planning and review activities as needed.

Qualifications

•Bachelor's Degree: A bachelor's degree in accounting, finance, business administration, or a related field is required.
•Advanced Degree: Master's degree in Business Administration (MBA) or a Master's in Accounting preferred.
•Accounting Experience: Significant experience in accounting. Experience in a professional services firm is required.
•Supervisory Experience: Experience in supervising and managing an accounting team.
•Industry Experience: Experience in the legal industry or in a similar professional services environment is required.
•Technical Skills: Proficiency in accounting software in QuickBooks and advanced Excel skills are essential. Experience with legal practice management systems preferred.
•Analytical Skills: Ability to analyze financial data, identify trends, and make informed decisions.
•Communication Skills: Strong written and verbal communication skills for reporting to owner and team members.
•Attention to Detail: Precision in handling financial records and ensuring accuracy in reporting.
•Leadership Skills: Ability to lead and develop an accounting team, manage projects, and implement financial strategies.
•Language: Bilingual is a plus.