Assistant Project Manager
4 weeks ago
The Chief Executive Office, Capital Projects Division, is seeking an experienced consultant at the Assistant Project Manager level to assist with the following duties:
Prepares financial and budgetary activities:
Review encumbrances and payments submittal from PW that analysts handle in-house and put together a package for CP analyst to process in eCAPS
Review all encumbrances and payments submittal from PW that handle by departments
Check for all required documents are provided based on checklist (to be created and provided by CP analyst)
Make sure all information submitted are correct
Put together a package for analyst's signature
Email encumbrances and payments to departments to process
Create a reconciliation log for each CP consists of vendor, Notice to Proceed tasks, Notice to Proceed amount, invoice paid, etc.
Reconcile project's budgets
Use monthly actual expenditure reports from eCAPS provided by analysts to reconcile with reconciliation log to track expenditures are within project's budget.
Reconcile Projects funded by Commercial Paper
Review cash flows provided by PW then provide analysis to analyst for commercial paper proceeds issuance.
Budget tasks during budget cycle
Review BP Cog report and update TPCE for CP analyst
Review budget phases in BP Cog report for reasonableness and update project phases if deem necessary.
Prepare Input sheet and NCC sheet for each CP using Excel template
Label each tab by CP Number/Name
Enter CP number in appropriate cell in Input Sheet
Capital Project Related Tasks:
Board letters
Request CP number for new CP
Provide preliminary review of board letter
Produce Fact Sheets, based on samples provided
Attend project meetings on behalf of analyst when analyst not available
Take notes at the meeting
Draft meeting minutes if ask by analysts
Provide meeting notes to analysts
Attend PRBs for all projects with analysts
Manage critical report due dates and notify analysts
Miscellaneous:
Research for reports at the request of analysts
Research Board letters
Gather information for analysts to prepare a variety of quarterly reports
Consultant will have a hybrid 9/80 schedule with every other Friday off
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