Front Desk Coordinator

2 weeks ago

Owings Mills, United States Maryland Staffing Full time

Front Desk Coordinator The Front Desk Coordinator manages the daily operations of the reception area and provides administrative support to ensure the office runs smoothly. This role requires a polished, professional demeanor, strong organizational skills, and the ability to handle sensitive client information with discretion. Key Responsibilities: Greet clients, visitors, and guests with professionalism and warmth, ensuring a positive first impression. Answer and direct phone calls, emails, and inquiries promptly and accurately. Schedule and confirm client appointments and coordinate meeting logistics for advisors and staff. Maintain a neat and organized reception area and conference rooms. Manage incoming and outgoing mail, deliveries, and correspondence. Assist with preparing client documents, presentations, and meeting materials. Maintain client confidentiality and uphold compliance with financial industry regulations. Support administrative functions such as data entry, filing, scanning, and record maintenance. Coordinate office supplies, vendor relations, and general office organization. Provide additional administrative support to team members and management as needed. Requirements: High school diploma or equivalent required; associate or bachelor's degree preferred. 2+ years of administrative, front desk, or client service experiencepreferably in financial services, banking, or a professional office setting. Excellent verbal and written communication skills. Strong organizational and multitasking abilities with attention to detail. Professional appearance and demeanor. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with CRM systems or financial software a plus. Ability to maintain confidentiality and handle sensitive information appropriately.

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