Client Services Coordinator

4 months ago

Ontario, United States Avison Young Full time

Our Story:

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. Weve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on peoples lives and were in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview:

Located in our Ontario, CA office and reporting to the Regional Managing Director and Director of Operations, this role includes daily real estate administrative support in a fast-paced environment. As a Client Services Coordinator (CSC), you will provide sales, marketing, and research support along with general office administration to our brokers and clients. Your responsibilities will be an exciting mix of providing presentation support, listing and offer preparation, property marketing and client reporting, conducting market research and transaction administration, all while coordinating promotional and post sales marketing materials (under the direction of our marketing team).

The ideal candidate will have either a minimum of three years experience in the real estate industry and/or a diploma/degree relevant to real estate. This role is suited for someone who is passionate about real estate and whose preference is to have a successful real estate career in an administrative capacity.

The base salary is aligned with market data and is estimated between $60,000 to $70,000 with the ability to achieve additional compensation through bonus. This salary range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity.

Responsibilities:

The key responsibilities of a Client Services Coordinator include, but are not limited to, the following:

Administration

  • Preparation, control, and maintenance of legal documents (letters of intent, offers, proposals, commission agreements, listing agreements, amendments, waivers, extensions, and Multiple Listing Services agreements) throughout the deal and due diligence process
  • Maintain and review property listings and manage expiry dates and prepare required documentation
  • Maintain records of correspondence for property listings with agents and update client reporting as required
  • Work closely with agents on various initiatives and special projects
  • Coordinate deal processing with agents and Accounting Department
  • Schedule meetings, appointments, property tours and travel plans
  • Proofread copy for spelling, grammar and layout. Make appropriate changes and ensure the accuracy and clarity of the final copy
  • Provide administrative support for internal and external correspondence including file management, scanning, photocopying, organizing and distributing marketing materials

Marketing

  • Organize, create, prepare and produce client specific packages, presentations, and proposals
  • Assist with preparation, coordination and assembly of marketing materials for property listings, including brochures, email communications, invitations, signage, and announcements, while maintaining the Avison Young brand throughout all projects
  • Update listings on Avison Young website and other locations as advised

Research

  • Conduct market information research through various sources including CRM and third-party databases such as MLS, Altus, CoStar etc.
  • Prepare property availability surveys and other applicable research and marketing collateral relevant
  • Update CRM database with current market and client information


Qualifications:

To perform this job successfully, an individual must be able to perform each essential task at an above average level. The requirements listed below are representative of the knowledge, skill and/or ability required.

  • Minimum 3 years of real estate experience
  • CA Salesperson License
  • Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook
  • Adobe Creative Suite (InDesign, PhotoShop, Illustrator, and Acrobat) experience is preferred
  • Possess characteristic traits of independent thinking, self-starting initiative while working well in a team-oriented environment
  • Must be able to handle flexibility in task management while having a keen eye for detail
  • Ability to read, analyze, interpret and create general business documentation
  • Ability to write reports, business correspondence and format presentations
  • Excellent and effective verbal and written communication skills
  • Excellent proofreading and editing skills
  • Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks
  • Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision
  • Ability to maintain discretion regarding personnel and industry-related matters
  • Attitude positive, always seeking to better our team, reaching out to bring value


Our Equal Opportunity Commitment:

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

  • Traditional and Roth 401k with generous employer match and immediate vesting
  • 12 weeks of Paid Parental Leave after one year of tenure
  • Medical, Dental, Vision Insurance
  • Company paid Life and AD&D Insurance
  • Company paid Short & Long-Term Disability
  • Voluntary Critical Illness and Accident Coverage
  • Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
  • Wellness program
  • Employee Assistance Program (EAP)

Work-Life Balance:

  • Competitive paid vacation days
  • 2 personal/wellness days
  • Paid holidays plus 2 floating holidays
  • Annual volunteer day for Day of Giving

  • Client Services Coordinator

    1 month ago

    Ontario, California, United States CBRE Full time

    About the Role:As a Client Services Coordinator at CBRE, you will be responsible for providing general administrative support to an office or group of sales professionals. This includes preparing proposals, presentations, and communications material, as well as coordinating the distribution of internal and external marketing information.This role requires...

  • Client Services Coordinator

    4 weeks ago

    Ontario, California, United States CBRE Full time

    About the Role:As a Client Services Coordinator at CBRE, you will be responsible for providing general administrative support to an office or group of sales professionals. This includes preparing proposals, presentations, and communications material, as well as coordinating the distribution of internal and external marketing information.Key...

  • Service Coordinator

    1 month ago

    Ontario, California, United States Sotera Health Services, LLC Full time

    About the RoleSotera Health Services, LLC is seeking a highly skilled Service Coordinator to join our team. As a Service Coordinator, you will play a critical role in ensuring the delivery of outstanding service and building strong customer relationships by coordinating with clients, laboratory staff, and support groups.Key ResponsibilitiesCoordinate with...

  • Service Coordinator

    4 weeks ago

    Ontario, California, United States Sotera Health Services, LLC Full time

    Job Summary:Nelson Labs is seeking a highly skilled Service Coordinator to join our team. As a Service Coordinator, you will play a critical role in ensuring the delivery of outstanding service and building strong customer relationships by coordinating with clients, laboratory staff, and support groups.Key Responsibilities:Coordinate with the Log In...

  • Service Coordinator

    2 months ago

    Ontario, United States Sotera Health Services, LLC Full time

    Job DescriptionService Coordinators ensure the delivery of outstanding service and build strong customer relationships by coordinating with clients, laboratory staff, and support groups. The Service Coordinator is also responsible for verifying sponsor and sample information, obtaining Purchase Orders, and coordination of study tracking.Essential...

  • Service Coordinator

    2 months ago

    Ontario, United States Sotera Health Services, LLC Full time

    Job Description Service Coordinators ensure the delivery of outstanding service and build strong customer relationships by coordinating with clients, laboratory staff, and support groups. The Service Coordinator is also responsible for verifying sponsor and sample information, obtaining Purchase Orders, and coordination of study tracking. Essential...

  • Service Support Coordinator

    4 weeks ago

    Ontario, United States SCI Shared Resources LLC Full time

    Job Summary:We are seeking a highly skilled and compassionate Service Support Specialist to join our team at SCI Shared Resources LLC. This role provides exceptional customer service to client families during their time of need.Key Responsibilities:Provide exemplary customer service to client families, ensuring their needs are met with empathy and...

  • Administrative Services Coordinator

    4 weeks ago

    Ontario, California, United States City of Ontario, CA Full time

    Job Title: Administrative Services CoordinatorJoin the City of Ontario, CA team as an Administrative Services Coordinator. This part-time, temporary position is ideal for individuals looking to gain experience in public administration.Key Responsibilities:Assist management and staff with administrative tasks, including data collection and analysis.Provide...

  • Funeral Services Coordinator

    1 month ago

    Ontario, California, United States Service Corporation International Full time

    Funeral Services Assistant Job DescriptionAt Service Corporation International, we celebrate lives and honor our associates. We're seeking a Funeral Services Assistant to join our team.Key Responsibilities:Prepare for services by delivering and setting up floral arrangements, chairs, caskets, urns, photos, and personal keepsakes.Prepare documents related to...

  • Logistics Coordinator

    3 weeks ago

    Ontario, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of a Logistics Coordinator to join our team in the manufacturing industry, based in Ontario, California. The role involves the use of various business systems and customer relationship management tools to handle logistics processes and maintain efficient operations. This position offers a short term contract...

  • Customer Service Representative

    3 weeks ago

    Ontario, United States Kimco Staffing Services Full time

    Job DescriptionJob DescriptionKimco Staffing is seeking a CSR in Ontario, CAPosition is M-F  8:00 am to 5:00 pm some OT as neededTemp to hirePay is $20.00-$22.00 per hour DOEResponsibilities:Handle inbound and outbound customer calls in a professional and courteous mannerAssist customers with inquiries, concerns, and requestsUpsell products and services to...

  • Janitorial Services Specialist

    4 weeks ago

    Ontario, California, United States Flagship Facility Services Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Janitorial Services Specialist to join our team at Flagship Facility Services. As a key member of our facilities maintenance team, you will be responsible for ensuring the cleanliness and organization of our clients' properties.ResponsibilitiesJanitorial ServicesSweep, vacuum, mop, and clean...

  • Service Concierge

    1 month ago

    Ontario, California, United States Optima Dealer Services Inc Full time

    Job Title: Service ConciergeAt Optima Dealer Services, we are committed to delivering exceptional customer experiences. As a Service Concierge, you will play a vital role in ensuring our valued guests receive the highest level of service and attention to detail.Key Responsibilities:Provide warm and professional greetings to customers, ensuring a seamless and...

  • Medical Billing Externship Coordinator, Career Services

    4 weeks ago

    Ontario, United States American Career College Full time

    Medical Billing Externship Coordinator, Career Services Ontario, California Job ID 2024-3103 Job Summary Under the direction of the Director, Career Services and with an indirect reporting relationship to the Program Director, is responsible for coordinating, facilitating, and supervising the externship training. This includes student transition...

  • Bilingual Office Coordinator

    1 week ago

    Ontario, United States Gulfstream Strategic Placements Full time

    Job Title: Bilingual Office CoordinatorLocation: Ontario, CAJob OverviewWe seek a highly organized and professional Bilingual Office Coordinator to join our team. As the first point of contact with clients and visitors, you will play a key role in creating a welcoming and efficient office environment. In this role, you will handle various essential...

  • Bilingual Office Coordinator

    1 week ago

    Ontario, United States Gulfstream Strategic Placements Full time

    Job Title: Bilingual Office CoordinatorLocation: Ontario, CAJob OverviewWe seek a highly organized and professional Bilingual Office Coordinator to join our team. As the first point of contact with clients and visitors, you will play a key role in creating a welcoming and efficient office environment. In this role, you will handle various essential...

  • Customer Service Representative

    1 month ago

    Ontario, California, United States IEC CORP GROUP Full time

    Customer Service CoordinatorUEI College is a leader in post-secondary career education. We are seeking a Customer Service Coordinator to join our team at our campus. In this role, you will provide exceptional customer service to students, prospective clients, and campus visitors.Key Responsibilities:Comply with all Federal, State, accreditation, and...

  • Enrollment Services Coordinator

    4 weeks ago

    Ontario, California, United States Manpower Group Inc. Full time

    About the Role:We are seeking a skilled Enrollment Services Representative to join our team. As an ESR, you will be part of the enrollment department, supporting the community with services.Key Responsibilities:Conduct face-to-face outreach and enrollment broker services to beneficiaries in group and individual presentations.Presents Managed Care Options to...

  • Automotive Service Coordinator

    4 weeks ago

    Ontario, United States Ontario Hyundai Full time

    Job Summary:The Service Advisor at Ontario Hyundai is the primary point of contact for all automotive service and repair matters. This role requires strong communication and problem-solving skills to ensure customer satisfaction and efficient service delivery.Key Responsibilities:Maintain excellent customer satisfaction index (CSI) scoresAssist customers...

  • Training Coordinator

    3 weeks ago

    Ontario, United States People First Employment Full time

    Job DescriptionJob DescriptionJob descriptionWe are seeking a dedicated Training Coordinator/ Admin to join our team. The Training Coordinator is responsible for delivery of training content, revision of training materials and tracking of training completion, qualification and re-certification of hourly employees. This role ensures that the various...