Payroll TAX Supervisor

2 weeks ago

Pasadena, United States Insight Global Full time

Overseeing the process of timely and accurate weekly, biweekly, and monthly multi-state, non-union, and union payrolls for Tetra Tech subsidiaries

Managing a team of 3-4 payroll administrators

Reviewing payrolls and transmitting payroll files to ADP on weekly/biweekly basis

Adhering to payroll best practices, guidelines, and procedures

Recommending automation and improvement on payroll related processes

Coordinating timekeeping (Oracle Time and Labor) and payroll systems

Overseeing the processing of payroll changes (e. g., new hires, terminations, raises)

Reviewing manual checks and wires

Being the integral part during conversions and acquisitions

Ensuring compliance with relevant federal, state, and local laws

Supervising and coaching team members

Coordinating with auditors on SOX, internal, and external audits

Coordinating testing on new extensions, system upgrades, new calculation set ups, projects, and data analyses

Working together with Human Resources (HR) and Accounting teams to reconcile discrepancies

Maintaining accurate records and preparing reports for audits

Resolving issues and answering payroll-related questions

Escalating complex questions to Payroll Director

Coordinating Workers Compensation and Multiple Work Site location reports on a quarterly basis

Coordinating SUI rate changes, updating and investigating ADP charges to the rates on ADP invoices for accuracy

Assisting to resolve any tax variances presented by the payroll tax accountant

Coordinating quarter and year end activities

Working with IT on testing new processes and interfaces

Professional and timely customer service to internal, external, and third parties

Proven 3+ years of experience as a payroll manager processing over 5000+ employees

Multistate payroll experience is required

Proven leadership experience

Current knowledge of payroll procedures and related laws

Familiarity with payroll software ADP Vantage or WFN, ADPR reporting

Ability to work with others, cross-functionally and build relationships in a team environment

Experience in system implementations

Strong interpersonal and customer service skills

Ability to establish and maintain cooperative work relationships

Outstanding communication skills (written and oral)

Organizational and leadership skills

Knowledge of labor and payroll tax laws

BSC/BA in Business Administration, Accounting, Human Resources or a related field

CPP designation is required

Understanding of federal, state, and local payroll regulations and union contracts

Strong excel and analytical skills

Ability to multi-task and prioritize tasks and projects effectively

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