Front Office Supervisor

4 months ago

San Rafael, United States Marin Community Clinics Full time

Overview:

Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health services to almost 40,000 individuals annually in Marin County. The Clinics regularly receive national awards from the Health Resources and Services Administrations (HRSA). Our Mission is to promote health and wellness through excellent, compassionate care for all.

The Front Office Supervisor coordinates the flow of front office activities and resolves issues arising from patient medical appointment activities, patient requests and inquiries by performing the duties personally or through subordinate employees. The Front Office Supervisor will also represents the clinic in a professional manner to the public and within the organization and with individuals at all levels of authority.

Responsibilities:
  • Responsible for the overall direction, coordination, and evaluation of the Front Office in accordance with the Clinic's policies.
  • Interviewing, hiring, and training employees; planning, assigning, and directing work.
  • Appraising performance.
  • Rewarding and disciplining employees.
  • Addressing complaints and resolving problems.
  • Assigns duties and shifts to employees and provides on-site guidance, interpretation, and supervision of established Front Office reception procedures.
  • Responsible for ensuring employees greet, welcome and assist all patients and guests entering the waiting room.
  • Manages walk-in requests for appointments and sees that they are processed according to established procedures.
  • Provides alternative medical service information for new clients who cannot be seen due to scheduling constraints.
  • Ensures accurate entry of billing and demographic data in Practice Management System for all patients during check-in process.
  • Responsible for accurate handling of patient payments, and reconciliation of receipts and charges.
  • Oversees pre-registration to confirm next-day appointments and performs needed cancellations or rescheduling based on patient contact.
  • Prepares charts and super bills for appointments for both new and established clients in advance.
  • Collects all super bills and accurately enters all charges, payments, and diagnoses for clinic visits before the end of the day.
  • Resolves internal problems and patient/staff difficulties in the reception area as they arise.
  • Confers and cooperates with other departments (M.A., Call Center, and Nursing) to ensure successful coordination of activities.
  • Answers inquiries pertaining to Clinic policies and services.
  • Ensures that the Front Desk work area and patient waiting room are maintained in a clean and orderly condition during hours of clinic operation.
  • Other duties as assigned.

Supervisory Responsibilities:

  • Maintain appropriate staff levels and participating in recruitment. This includes working collaboratively with Recruiters and may involve dispositioning candidates utilizing our ATS (ICIMS), interviewing and checking references.
  • Onboard, train and support continued development of staff.
  • Manage employee performance, effectively communicate expectations and goals and provide performance feedback and evaluation in a thorough and timely manner.
  • Complete time and attendance requirements for team, approving timesheets, time off requests, and ensure accurate and timely completion for payroll.
  • Ensure a safe, secure and legal work environment by upholding MCCs policies and procedures.


Qualifications:

Education and Experience:

  • High School Diploma or Equivalent (GED) required.
  • 1-2 years of medical office supervisory experience required.
  • Post-secondary training or certifications preferred.
  • Administrative and supervisory experience in a primary care/community health - FQHC setting is preferred.
  • Demonstrated knowledge of local health care delivery system.
  • Current First Aid/CPR preferred.
  • Experience with EPIC Electronic Health Records preferred.

Required Skills and Abilities:

  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of organizations.
  • Fluency in Spanish is required.

Physical Requirements and Working Conditions:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Use of mouse, keyboard and headset.
  • Moderate to loud noise and intermittent interruptions.
  • Must be able to lift up to 15 pounds at times.

Benefits:

Our mission informs our approach to your benefits program. Our benefits program is designed to protect your health, family and way of life. We offer a competitive Benefits Program that includes affordable health insurance and Health Reimbursement Accounts (HRA), Dental and Vision Insurance, Educational and Continuing Education Benefits, Student Loan Repayment and Loan Forgiveness, Retirement Plan, Group Life and AD&D Insurance, Short term and Long Term Disability benefits, Professional Fee Reimbursement, Mileage and Cell Phone Reimbursement, Scrubs Reimbursement, Loupes Reimbursement, Employee Assistance Programs, Paid Holidays, Personal Days of Celebration, Paid time off, and Extended Illness Benefits.

All employees are required to be fully vaccinated for COVID-19, including current booster as a condition of employment, subject to limited exemptions. New employees are required to provide proof of being fully vaccinated for COVID-19 and boosted before the first day of employment. If you completed your primary series and early boosters, but have not received the most recent booster, you will be required to get the most recent booster and mask until completed.

MCC is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state, and local laws and ordinances.

Min:
USD $67,600.00/Yr.

Max:
USD $72,800.00/Yr.

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