Senior Marketing Coordinator

4 weeks ago

Dallas, United States Freese and Nichols Full time

Freese and Nichols is seeking an experienced Senior Marketing Coordinator to assist in our growth nationally and lead high-level, strategic Federal pursuits from the sales positioning phase to opportunity strategy through proposal production to shortlist activities. Responsible for the day-to-day pursuit schedule management, layout, editing, and production of large, high-profile pursuits. Must work independently on multiple assignments and manage schedule without regular assistance of supervisor, completing high-quality assignments on time.

Qualified candidates will be skilled in meeting compliance and client requirements for Federal proposals, including maintaining communication with large proposal teams providing content, intensive schedule and color team review management, and creating compliant and attractive documents incorporating Federal forms. Additional primary responsibilities include but not limited to:

  • Serve as a Pursuit Manager to effectively lead pursuit teams (Marketing and Technical), collaborating with Sales and Technical staff on key or complex Federal pursuits, including SF330, multivolume proposals, TORN submittals, source sought responses, presentations:
  • Work with leadership and technical SMEs to craft appropriate sales strategies and win themes before and after RFQs are released. Make recommendations for subconsultants, projects and key differentiators
  • Manage the development and production of SOQ responses (RFPs, RFIs, RFQs, LOIs etc.) in a deadline-intensive, fast-paced environment
  • Manage proposal schedule and ensure compliant content. Manage large teams, including other Marketing Coordinators and various technical staff
  • Coordinate with subcontractors and other teaming partners
  • Ensure printing, final delivery and archiving of client submittals

  • Archive proposals properly and timely

  • Participate in or lead Account and Opportunity Plan strategy meetings, where able

  • Create resumes and project descriptions by interviewing project personnel and reviewing existing project documentation; perform other writing and editing assignments as needed
  • Provide expert quality control checks for other Marketing Coordinators, providing style and grammar edits, verifying data, and ensuring compliance
  • Prepare presentations for shortlist interviews. Facilitate interview team rehearsals for client presentations. Coach presenters
  • Work with Sales to conduct client debriefs
  • Monitor SAM and GovWin and research leads generated from sales and business development efforts
  • Help train and mentor new Marketing Coordinators and collaborates with Business Development Coordinators within Sales

Qualifications

  • 9+ years' experience as a Marketing Coordinator, or similar sales-related position in the Federal sector, for Architecture, Engineering and Construction (AEC) or consulting firms
  • Understanding SF330 submittal requirements
  • Bachelor's degree in a relevant area of study: Communications, Journalism, Marketing, Business, English
  • Superior written (grammar) communication skills including writing, proofing and editing
  • Excellent organizational skills, diligent with time management, detail-oriented and able to solve problems creatively
  • Proficient in Microsoft Office products, including Outlook, PowerPoint and Excel. Extensive experience in Word
  • Proficient in Adobe Creative Suite: InDesign, Photoshop, Acrobat
  • Proficient in CRM database search functions and data entry
  • Proficient in online search functions
  • Ability to handle multiple tasks in a fast-paced, dynamic team environment and demonstrate a willingness to shift easily between various responsibilities with diverse stakeholders

Preferred

  • Experience leading non-SF330, multiple-volume Federal proposals
  • Understanding of Federal government contracting and procurement issues and FAR regulations is a plus
  • Proficient with SAM.gov and Procurement Integrated Enterprise Environment (PIEE)
  • Familiarity with Federal agencies, such as USACE, FEMA, USFWS, National Guard Bureau, Bureau of Reclamation, NRCS and others
  • Knowledge of Cosential
  • Proficient in Bluebeam
  • Experience with GovWin

At Freese and Nichols, everyone on our team gets to make a meaningful difference in our communities. For almost 130 years, we have been planning and designing the infrastructure our society needs: developing water supplies, designing roadways and bridges, preparing for natural disasters, and much more. We've built our business on long-term relationships with clients and employees alike, resulting in financial stability, career opportunities, and a nationally recognized workplace culture.

We offer a comprehensive benefits package including health insurance, paid time off, 401(k) matching, paid overtime for salaried employees, tuition reimbursement, and much more. Our unique culture creates an environment for professional growth where we focus on caring for our clients, coworkers, and the communities where we work. Join our team of 1,000 employees as we continue to expand our services throughout the United States. Learn more about working here at freese.com/careers.

Freese and Nichols is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.

We recognize that our workforce reflects the increasingly diverse nature of our society, and we strive to take advantage of that diversity with both our external and internal customers. As a Federal Contractor, Freese and Nichols is an equal employment, affirmative action employer.

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