Secretary/Office Coordinator

1 month ago

Jamestown, United States The Salvation Army Eastern Territory Full time

Overview:

Seeking a Part Time Secretary/Office Coordinator to join our Jamestown Corps

Our Part Time opportunities offer:

  • Generous time off every year including 14 paid holidays, vacation time and sick time
  • Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
  • Tax Deferred Annuity (403B)
  • Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life
  • Christmas Bonus

SCOPE AND PURPOSE OF POSITION:

The Secretary/Office Coordinator position exists to provide general office/secretarial support to the Corps Officers and other staff. The Secretary/Office Coordinator will provide support service for all programs and activities of the Jamestown Temple Corps, Finance Director and Bookkeeper, and the Anew Center Program needs that are processed at the Corps office.

Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Maintains confidentiality in all aspects of client, staff, office and Corps information.
  • Serves as point person for office manager duties including equipment maintenance, purchasing supplies/inventory, monitoring petty cash, bank deposits, and running errands.
  • Administrative duties to include managing calendars, bulletins, correspondence and follow up, filing, receiving, sending and distributing mail, and answering phone inquiries.
  • Organizes office operations and procedures and ensures they are updated, and efficient.
  • Responsible for securing and reporting income related items such as cartridges, offering, penny march, lords dollar and donations that come in through the mail.
  • Schedules bell ringers and help with Christmas efforts as instructed by CO.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs.

Qualifications:

SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS:

  • High School Diploma/GED with 1 year experience; Associates Degree preferred.
  • Must have valid NY or PA drivers license and if over 21 years of age will need to pass on-line Salvation Army 12 Passenger van driving course.
  • Must have a working knowledge of all office equipment including the copier/fax/scanner, typewriter, computer, folding machine, and telephone system.
  • Must possess good interpersonal skills, and overall management skills.
  • Must be able to navigate computer using current Microsoft Windows environment.
  • Must be proficient in Microsoft Word and be able to use Excel.
  • Must be able to navigate the Internet.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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