Assistant Athletic Director

2 weeks ago

Queen Creek, United States BENJAMIN FRANKLIN CHARTER SCHOOL-QUEEN CREEK Full time
Job Details

Job Location
High School Campus - Queen Creek, AZ

Description

Job Title: Assistant Athletic Director

Reports to: Athletic Director

Location: BFCS - Queen Creek, High School Campus

Term: 12 Month Employee

Job Description:

Benjamin Franklin Charter School is looking for an Assistant Athletic Director to join our Team for the 2024-2025 school year.

Responsibilities:

Assist the AD
  • Maintain AD's calendars
  • Attend all meetings and keep minutes with coaches and vendors
  • Weekly meetings with AD
  • Prepare and attend seasonal coaches meetings
  • Assist with website and coaches pages
  • Assist with Semper Sursum nominees
  • Format and print out certificates for participation, varsity letters, AIA all-region, AIA all-state
  • Attend charger days & Open houses - provide info and answer parent/ student questions
Athletic Assist
  • Uniform inventory - distribute & collect for each sport each season
  • Maintain and organize uniform closet
  • Handle all damaged/ lost uniforms - notify parents and collect fees when necessary
  • Order/ inventory/ organize varsity letters and pins
  • Write check requests for tournaments, meets, reimbursements, etc.
  • Collect invoices/ packing slips and give to Order Clerk
  • Verify daily attendance of athletes and notify coaches/ AD for eligibility to practice/ play
  • Call out teams for early dismissal to games
  • Create athletic packets for student athletes
  • Confirm games with opposing schools, composing emails with directions & instructions
  • Greet officials for home games and prepare their room
  • Greet opposing schools and direct them to locker rooms
  • Schedule all sports pictures
  • Coordinate sport pictures to be hung in the hallways
  • Collect/ create all sport passes and distribute to families
  • Work Junior High games as site administrator when needed
  • Help coaches & parents submit K7K Insurance claims
  • Work with Athletic Trainer to create sport binders with EAP, handbooks and essential documents
  • Athletic graduation cords - keep track of 4 year athletic participation
  • Organize AIA playoff games (intense planning)
  • Coordinate with Boosters
Coaches
  • Be available for coaches - through text, calls, emails
  • Assist on the first day of tryouts, monitoring eligible athletes
  • Collect/ record coaching certifications
  • Print/ make copies for team distribution
  • Collect artwork approval forms, submit to Basecamp, provide approval to coaches
  • Key inventory
  • Assist with bfcsaz.com email accounts
  • Organize/ market interest meetings
  • Attend all parent meetings & collect fees
RegisterMyAthlete
  • All that encompasses -open/close sports
  • Approve registrations
  • Make team rosters
  • Send email reminders
  • Monitor athletic fees
Transportation
  • Schedule buses for away games
  • Work closely with transportation coordinator
  • Obtain charter bus quotes if buses are not available
  • Schedule activity buses when needed
  • Collect driver's license info and driving record for approval of drivers for activity buses
  • Organize activity bus training for coaches/ volunteer parents
  • Attend monthly transportation meetings
  • Maintain approved drivers list
  • Sign out/in keys to the coach for the mini buses
  • Collect pre/post inspection form from drivers and file
Tandem
  • All encompassing
  • Enter tryout, game, and practice days & times
  • Schedule events/ banquets
  • Schedule performances/ visits with elementary campuses
BFCS Core Values
  • Practice and Emulate Virtue - act honorably and with integrity in all situations
  • Be Intellectually Curious - have a passion for learning and trying something new
  • Have a Growth Mindset - be flexible and adaptable to change
  • Be Intentionally Positive - enter all situations with the right intention
  • Promote Civility - seek first to understand and treat others with respect
#ZR

Qualifications

Minimum Qualifications:
  • Arizona IVP Fingerprint Clearance Card
  • Will be required to pass a criminal background check upon hire
Benefits:
  • ASRS Retirement
  • Employer Paid Medical and Life Insurance
  • Voluntary Family Medical, Dental, Vision, and Life Insurance
  • Paid Holidays
  • PTO and Sick-Time accrual


Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties may include frequent walking, standing, stooping, and lifting up to approximately 25 pounds. Employees may be required to exert up to 50 pounds occasionally. This position will require the employee to have the ability to stand for extended periods of time.

An Equal Opportunity Organization

BFCS does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.

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